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NA <br />Observations/Alternatives: <br />Please see attached documentation from SRF. <br />Funding Source: <br />Facilities Fund. <br />Recommendation: <br />Comments from SRF: <br />It is our opinion that we have provided contract documents and construction administration services that comply <br />with our agreement with the city regarding accuracy and completeness. <br />During the construction phase of the project the general contractor is required to provide and submit shop <br />drawings plans and details for their work. During this process questions come up that the design team must <br />evaluate and then determine whether or not the response constitutes a change to the contractors agreement with the <br />city. Both contracts with the city address how to handle changes in the work as well as minor ambiguities. <br />We have had a reasonable number of requests for information on this project. The majority of these RFI's did not <br />constitute a change to the contract. A few of them were determined to require a change order. The scope of the <br />required changes were documented and the general contractor provided a requested change order amount that <br />were determined to be fair and appropriate by the design team. We have packaged these change order requests into <br />change order number one and are submitting it to the city for approval. The total change order amount for the <br />project is close to 2% of the contract price. This is at or below industry standards for this type of work, especially if <br />you compare it with remodel projects. <br />We appreciate the opportunity to work for the city of Ramsey and have worked hard to provide a high-quality <br />product. <br />Thanks <br />Bill Fossing PE <br />Associate <br />SRF consulting <br />Staff Comments: <br />Staff did spend a considerable amount of time discussing and confirming the proposed change orders. Staff feels <br />based on the recommendation of SRF, and the City's contract with SRF, the proposed change orders are reasonable. <br />Staff would like to note, SRF/ the City, did reject several other change order requests (as they were not reasonable). <br />Action: <br />Approve the attached change order #1 for construction project #14-28. <br />Change Order 1 (purpose of case) <br />AIA B101 Contract (Owner and Archt) <br />AIA A101 (Owner and Contractor) <br />AIA 201 (Gen Conditions) <br />AIA 201 (Supp Conditions) <br />Attachments <br />Form Review <br />