Agenda - Council - 09/22/2015 - Laserfiche WebLink

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CC Regular Session 4. 9. Meeting Date: 09/22/2015 By: Colleen Lasher, Administrative Services Information Title Adopt Resolution #15-09-234 to Hire an Assistant Finance Director to Fill the Current Vacancy Purpose/Background: The purpose of this case is to request authorization to hire an Assistant Finance Director. The position is currently vacant as a result of Ms. Denelle McAlpine's recent departure. In summary, the primary objectives of this non-union position are to assist the Finance Director in the administration, coordination and control of all financial and accounting activities for the City. Specific responsibilities are listed below within the notifications section. Finance Department Structure Prior to 2012, the Finance Department was staffed at a level of 4.62 full-time equivalencies, including a part-time clerk typist. Currently, (with filling this position) the Department has four full-time employees, as follows: Finance Director, Assistant Finance Director, Accountant 1, and Accounting Clerk. Staff conducted a work -processes assessment and is confident that the role of the Assistant Finance Director is essential to the successful functioning of the Department. Strategic Plan The 2015-2018 Strategic Plan identifies Strategic Imperative #1 as "Financial Stability". This position is necessary as part of the first initiative: "Improve Budget Preparation to Identify Operational Efficiencies and Cost Savings" which would relate to achieving the Distinguished Budget Award. The Assistant Finance Director would prepare the budget document in the form that is required to be considered for the "Distinguished Budget" award. (Note, as a result of this vacancy, the City's pursuit of the Distinguished Budget Award has been delayed by 1 -year.) In addition, the balanced scorecard identifies retaining the City's AA+ bond rating and low tax rate. The achievement of the Certificate of Achievement in Financial Reporting helps the City to retain the AA+ bond rating. This award is derived from the CAFR (Comprehensive Annual Financial Report) which in turn is prepared by the Assistant Finance Director at the direction of the Finance Director. Recruitment Process and Selection Staff conducted a recruitment process to fill the vacancy. First and second round interviews were held and staff is recommending Ms. Angela McIntire as the candidate to fill the vacancy. as she is the top candidate with more than vast municipal experience. Ms. McIntire has successfully passed the City's pre-employment checks, including: reference checks, background and driving record checks, degree verification, pre-employment drug screen and detailed work -style assessment. Ms. McIntire will be subject to a six-month probationary period, be governed by the City's personnel policy and will receive the same benefits as all other equivalent non-union employees. Notification: Specific Responsibilities of the Assistant Finance Director: General Accounting • Prepares and updates documentation of established accounting processes within the Finance Department • Reviews and approves journal entries