Agenda - Council - 09/22/2015 - Laserfiche WebLink

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. Supervises all accounting operations, including workflow planning and review of work prepared by staff Budget . Prepares annual budget document at the direction of the Finance Director Administration/Supervision • Manages, directs and evaluates daily operations of the department • Reviews and evaluates the performance of subordinates • Prepares and monitors department records to assure compliance with records retention laws • Monitors the Finance Department computer system to ensure the accuracy of the City's financial records as well as maintaining system security • Monitors computer system performance and coordinates system changes with the City's contracted programmer • Researches and responds to inquiries from the City Council, City Administrator, department heads, citizens and other governmental entities Financial Management • Collects, analyzes, interprets and communicates results of financial operations and transactions for the City • Coordinates audit preparation and annual audit with the City's independent auditors • Prepares financial reports as directed or required • Maintains accounting and financial records • Reconciles quarterly utility billing and related entries • Maintains fixed asset records for assets of the City and generates reports as directed Audit . Responsible for preparing and issuing the Comprehensive Annual Financial Report Capital Improvement Program . Responsible for preparing the Capital Improvement Program at the direction of the Finance Director Other • Manages annual certification process • Generates Annual Unclaimed property list and submits to state agency • Manages credit card acceptance and reconciliation process • Uploads ACH files to bank (payroll and related payroll liabilities) • Performs other duties as assigned (within the ability and resources of the Assistant Finance • Director) at the verbal or written direction of the Finance Director and/or the City Administrator Observations/Alternatives: Option #1: Filling this position: Staff recommends hiring the Assistant Finance Director to help maintain the public service needs of the City and to meet the goals of the strategic plan as they relate to this position. Option #2: Not filling this position: Staff does not recommend this option due to significant repercussions that would occur by not meeting the responsibilities of the position as listed above; as well as the related goals of the Strategic Plan. Funding Source: