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CITY OF RAMSEY POSITION ANALYSIS <br />POSITION TITLE: <br />DEPARTMENT: <br />POSITION TITLE OF <br />IMMEDIATE SUPERVISOR: <br />Senior Accounting Clerk <br />Finance <br />Assistant Finance Director <br />SUBJECT TO RANDOM <br />D.O.T. DRUG AND ALCOHOL <br />TESTING: No <br />FLSA STATUS: Non -Exempt <br />----------------------------------------------------------------------------------------------------------- <br />PRIMARY OBJECTIVE OF POSITION: <br />To perform finance, accounting and administrative activities. <br />----------------------------------------------------------------------------------------------------------- <br />RESPONSIBILITIES: <br />A. Verify, code, and enter accounts payable invoices and support documentation <br />B. Verify, code, and enter accounts receivable invoices <br />C. Cash receipts review and permit software upload preparation <br />D. Comdata -transfer account information,prepare statements and process payment <br />E. Compile financial reporting information <br />F. Perform general accounting, administrative activities and other duties as assigned <br />G. Maintain records for A/P ,A/R and cash receipts according to retention schedule <br />H. Promote good relations amongst staff and public <br />TASKS RELATED TO RESPONSIBILITIES: <br />A. Verify, code, and enter accounts payable invoices and support documentation <br />1. <br />Code or verify coding, extensions and totals for vendor invoices <br />2. <br />Follow-up on missing or incomplete support documents <br />3. <br />Forward for review and approval <br />4. <br />Prepare accounts payable journals for timely inclusion with the Council <br />Bills List and prepare case in agenda software <br />5. <br />Generate Bills List checks promptly after Council approval, mail, scan <br />documentation for retainage, and file <br />6. <br />Reconcile vendor statements and resolve any discrepancies <br />7. <br />Reconcile pay estimates monthly <br />8. <br />Prepare correcting journal entries as required <br />9. <br />Set-up and maintain vendor master file <br />Senior Accounting Clerk <br />Page 1 of 4 <br />