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10. Generate immediate pay twice per week including coding, check printing, <br />scanning, and filing documentation <br />11. Prepare and process federal and state excise tax refund forms <br />12. Maintain vendor W-9 forms <br />B. Verify, code, and enter accounts receivable invoices bimonthly <br />1. Code or verify coding, extensions and totals for invoice requests <br />2. Follow-up on missing or incomplete support documents <br />3. Enter invoices in accounting system and generate within the determined <br />timeline <br />4. Confirm appropriate payment posting from cash receipts to system <br />5. Send monthly statements for past due accounts and contact past due <br />account customers monthly <br />6. Submit collections request to Assistant Finance Director for delinquent <br />accounts greater than 180 days <br />C. Cash receipts review and permit software upload preparation <br />1. Reconcile cash receipts carbon tape against reporting from accounting <br />software <br />2. Confirm Accounts Receivable payment was applied to appropriate <br />customer number <br />3. Prepare cash receipts upload from permit software to accounting software <br />4. Scan cash receipts and file <br />D. Comdata Statements <br />1. Transfer account information from Comdata's website into Excel <br />spreadsheets <br />2. Prepare statements for all City employees that are card holders with <br />purchases <br />3. Process payment to the vendor. Scan and file with the Accounts Payable <br />invoices <br />E. Compile financial reporting information <br />1. Provide data to management for preparation of financial reporting as <br />requested <br />F. Perform general accounting, administration activities and other duties as assigned <br />1. Develop computer worksheet models as necessary <br />2. Generate monthly postage report and prepare journal entry <br />3. Reconciliation of general ledger accounts as directed <br />4. Assist with utility billing customer service, new meter setup, and prepare <br />check for cash payments received at counter for submittal to Opus21 <br />5. Assist with year-end audit <br />6. Submit new meter requests to Opus21 and audit no water/no sewer <br />properties to ensure basic city services have been setup through Opus21 <br />7. Maintain Property Rent Payment spread sheet with payments and new <br />lease information <br />8 Other duties as assigned <br />Senior Accounting Clerk <br />Page 2 of 4 <br />