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2) City Hall Facility <br /> <br />Assistant City Administrator Nelson stated that City staff has been working on developing <br />funding scenarios for the new City Hall and Police facility as well as developing a plan for the <br />design process. At this time staff has not completed the financial analysis, but they did want to <br />discuss with the Council the timeline. <br /> <br />City Administrator Norman explained that staff did not yet have a good handle on the budget and <br />they were still about three months off on identifying where the revenues will come from. <br />Tonight staff was seeking direction to begin looking at designs so they can start getting better <br />dollar figures together. <br /> <br />Cheryl Bottinger, 3DI, presented a draft schedule to the Council as well as a very preliminary <br />budget. The schedule included starting the visioning sessions in February and then moving into <br />the schematic design in March. <br /> <br />Bill Baxley, BKV Groups, explained the visioning and schematic design process and that at the <br />end of the schematic design phase they should have a vision of the building and how the building <br />will fit onto the site. After those two phases are completed they will be able to get into more <br />detail and provide better cost estimates. <br /> <br />Councihnember Elvig inquired if the schematic design process was necessary in order to get to a <br />firmer cost estimate. <br /> <br />Mr. Baxley replied that the more information they have the better cost estimate they will be able <br />to put together. He noted that he does anticipate having a very good understanding of what the <br />costs will be once the schematic phase is completed. <br /> <br />Councihnember Cook inquired if the consultants will be holding separate visioning sessions with <br />staff, Council, and citizens. <br /> <br />Mr. Baxley replied that the more people involved the better, but how those groups are managed is <br />another issue. Their goal would be to meet with a series of groups to gather information. <br /> <br />Councilmember Elvig stated that he is trying to identify when they can get their best financial <br />picture. He thought it would be beneficial to get something a little more refined between <br />schematic design and design development. <br /> <br />Mr. Baxley noted that the $15,883,400 is a number that will more than likely go down rather than <br />go up. <br /> <br />City Administrator Norman stated that the cost of the facility is an issue as well as what the <br />impact will be to the taxpayers, but putting all that information together will take staff about <br />three months. At this point staff would be asking for direction to forward the issue to the <br />Council to authorize staff to proceed with schematic design phase. <br /> <br />City Council Work Session/January 20, 2004 <br /> Page 2 of 6 <br /> <br /> <br />