Minutes - Council Work Session - 10/13/2015

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Councilmember LeTourneau asked and received confirmation that the option for six color issues would eliminate the concurrent mailing with the utility bill and would have separate mailing. Mayor Strommen confirmed the consensus of the Council to delay the decision at this time until further discussion can occur at a future worksession and direct staff to print the January/February edition in black and white, which will be mailed with the utility billing. 2.03: Discuss Potential Tenant for Leasing Space on the Second Flood of the Ramsey Municipal Center Asst. City Administrator/Economic Development Manager Brama reviewed the staff report. Councilmember Riley stated that his number one concern would be that the City is marketing below market rate, but noted that the rate is market rate and has been advertised for the past year and would have been available to other interested parties. He referenced the tenant improvements and stated that he would have concern with the City funding a large portion of the tenant improvements and would possibly support a small amount of those improvements, as that would be more in line with market rate. Mayor Strommen stated that in the future there may be a better community or public use for that space but recognized that there is open space. She stated that she would also be interested in the tenant improvements and how those would be funded. She explained that if the City contributed too much to the improvements the City would not obtain a profit from the lease. Councilmember Williams stated that the details seem to be typical of a sublease deal and she is curious to see how the tenant improvements would shake out. She stated that the longer the lease, the more likely the leaseholder would be willing to contribute to those improvements. Asst. City Administrator/Economic Development Manager Brama stated that the longer the lease the more likely the City would be able to recoup some of those tenant improvement costs but noted that if the Council is not comfortable with five or ten years for a lease perhaps this would not be the right tenant fit. Mayor Strommen confirmed the consensus of the Council that ten years would be too long fora lease and even five years does not seem to fit comfortably with the Council, as this is not the best tenant fit for the space, especially considering the level of tenant improvements that would be necessary. 3. TOPICS FOR FUTURE DISCUSSION 3.01: Review Future Topics/Calendar Mayor Strommen stated that the list of topics was included in the packet and asked for input on any topics that may be missing from that list. City Council Work Session / October 13, 2015 Page 7 of 8