Minutes - Public Works Committee - 12/03/2013

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recommends migrating to a web -based system for the public to reserve these facilities. He stated the City's park facilities will be listed and staff would sign off on the reservation once it is confirmed the use is appropriate. Parks and Assistant Public Works Superintendent Riverblood described a user friendly, low cost web -based system and related costs. Staff estimates that for lower reservation months, the cost to the City may be $8 per month and for higher reservations months, the cost to the City may be $16 per month, resulting in an annual cost of $128 to $200. Councilmember Riley asked staff to assure that payment is received, when required, for certain facilities. Parks and Assistant Public Works Superintendent Riverblood explained how those payments will be made and confirmed to complete the reservation process. Motion by Councilmember Kuzma, seconded by Councilmember Riley, to recommend that the City Council approve proceeding with a change to an on-line park facility reservation system beginning immediately internally and going "live" in January 2014. Motion carried. Voting Yes: Chairperson Backous, Councilmembers Kuzma and Riley. Voting No: None. 5.04: 2014-2018 Capital Improvement Plan (CIP) Public Works Superintendent Riemer introduced the 2014-2018 Capital Improvement Plan (CIP), noting it is a strategic planning tool to assist the Council identify proposed capital improvement projects over the next five years. He described the age and condition of the Public Works vehicles scheduled for replacement: tractor is 19 years old; plow truck is 14 years old; water truck and boom truck will be combined; second plow truck currently has 186,000 miles; and, the loader will be 20 years old at the time of scheduled replacement. He described a point system used by Dakota County that considers criteria of hours, miles, and percentage of original cost made in repairs. Public Works Superintendent Riemer stated he will create a similar analysis system for Ramsey over the winter months so the only criterion is not just the age of vehicle. The Public Works Committee addressed available funding for CIP purchases. City Engineer Westby reviewed the 2014 road projects and current status of each: Riverdale Drive; Garnet Street and 168th Avenue; and, Andre Lane. Public Works Superintendent Riemer stated 2014 overlay projects are Barthel's Rum River Addition and the segment of Sunwood Drive from CSAH 5 to the bridge. Councilmember Riley noted funding of $1.567 million for Alpine Drive. City Engineer Westby stated the City's portion of Alpine Drive is $117,000 plus trail and watermain, possibly totaling $150,000. Public Works Committee / December 3, 2013 Page 6 of 9