Agenda - Council - 01/11/2016 - Laserfiche WebLink

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Observations: Attached are copies of the comment cards received at the three public input meetings, which have been redacted to remove phone numbers and email addresses. Based on the comments received, staff will be prepared to address questions the Council may have on some of the alternative designs requested by some of the Northfork residents. As part of the case that will be presented to Council for the January 26th Public Hearing, staff will provide a more comprehensive summary of public comment. Since the last public input meeting was held the evening of January 6th, Staff did not have sufficent time to prepare a comprehensive summary for inclusion with this case. Alternatives: Alternative Action 41 — Motion to adopt Resolution 416-01-003 accepting the Feasibility Report and ordering a Public Hearing for City Improvement Project #16-00, Division C; Andrie Street and 164th Lane Reconstruction, as proposed by staff. Alternative Action 42 — Motion to adopt Resolution 416-01-003 accepting the Feasibility Report and ordering a Public Hearing for City Improvement Project #16-00, Division C; Andrie Street and 164th Lane Reconstruction, with modifications to the Feasibility Report as follows: Alternative Action 43 — Motion to deny adoption of Resolution 416-01-003 at this time. Funding Source: City staff prepared the Feasibility Report in-house as part of staff's normal duties. NTI prepared the attached Geotechnical Evaluation Report at a cost of $5,650. The total estimated construction cost for the proposed improvements is $2,956,000. A detailed opinion of probable costs for the proposed improvements can be found in Appendix B of the attached Feasibility Report. The opinion of probable costs incorporates anticipated 2016 construction costs for the proposed improvements, as well as 10% construction contingencies plus 23% indirect costs for administrative, engineering, financing and legal costs. The City's adopted Special Assessments Policy allows assessing up to 25% of eligible project costs for street reconstruction projects. As such, 25% of eligible project costs are proposed to be recovered through special assessments levied against 65 benefiting properties, which are considered to be properties having direct access to the improved segments of Andrie Street and 164th Lane. The engineer's opinion of probable costs for eligible assessment costs totals $2,379,000. Single-family residential property owners are therefore preliminarily proposed to be assessed at the rate of $9,150 per lot. Since special assessments have not been widely utilized in recent years for street reconstruction projects in Ramsey, and since State Statute and the City Charter do not allow for assessments to exceed the benefit to the property, staff wants to ensure that any assessments applied with this project will not exceed the benefit to assessed properties. Staff will therefore request Council authorization to order a benefit appraisal consultation for this project in accordance with the City's Special Assessments Policy at the time a construction contract is awarded. The City contribution to the project will include all funding in excess of the amount collected through special assessments to benefiting properties. No funds were budgeted for this project. The City would utilize previously encumbered 5 -year street reconstruction bonds for the City's contribution for project costs related to surface (street) improvements. Stormwater Utility Funds would be utilized for all storm sewer improvements. Special assessments would be used to pay back a portion of these costs based on the term of the special assessments as adopted by Council at the end of the project. In summary: Total Project Cost = $2,956,000 Total Special Assessments = $594,750 Street Reconstruction Bond Funds = 1,823,250