Agenda - Council - 05/26/2015 - Laserfiche WebLink

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lour 1111.1siion: To work together to reiposibty grow our community, and to provide quality, coat -effective, and efficient government ierrlcas. CC Regular Session Meeting Date: 03/10/2015 Submitted For: Patrick Brama, Administrative Services By: Patrick Brama, Administrative Services Information 7. 4. Title: Adoption Resolution #15-03-071 Accepting Bids and Awarding Contract for Improvement Project #14-28, Ramsey Municipal Parking Ramp Purpose/Background: Purpose: The purpose of this case is to accept bids and award a contract for Improvement Project #14-28, Parking Ramp Improvement Project; new garage space. Background (case): This case was last discussed by the City Council in October 2015; at which time, responses to the FIRST attempt at bidding were presented (attached to this case). Due to the low number of bid responses (2) and the high price of responses, the Council provided direction to reject bids and re -bid the project a second time in early 2015. The SECOND bid attempt was to include alternative design options to reduce project costs; an updated estimated project budget from the project manager (LSA Design); and was to be let at a more favorable time in the year (late winter versus fall). Background (project) For details, see attached case write-ups from previous council discussions. In summary, the proposed garage would be located on the first floor, east side, of the Ramsey Municipal Parking Ramp and would enclose 14 existing parking stalls. The proposed garage would provide heated space, with overhead door access, for the storage of building maintenance equipment, some public works equipment, some police equipment, City staff vehicles (engineering, admin, building, maintenance, etc.) and event supplies. At this point, other existing storage storage options are either at capacity/ inefficient/or short-term. This project is being managed by LSA Design. Notification: NA Observations/Alternatives: Observations: Attached to this case is a memo from the project coordinator (LSA Design). This memo outlines an overview of the SECOND bid process, bid tabulation, comments, and a recommendation from LSA Design. In summary, the lowest responsible bidder was $298,440. LSA's estimated construction costs were $249,420. Although the lowest bidder came in above the LSA estimation, it is believed the lowest bid is competitive and fair for current market conditions. The current bid is $55,860 lower than the low construction bid from last Fall.