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Alternatives: <br /># 1 - Award contract (staff recommendation) <br />(+) storage issues/needs for the City's Building Maintenance and Police Departments would be solved. <br />(+) five bids were received, and LSA Design believes the lowest responsible bid is fair/ competitive/ market. <br />(+) improving and utilizing space in the existing parking ramp is more cost effective than constructing a new <br />stand alone building on a different property. <br />(-) the lowest responsible bid came in about $50,000 higher than LSA Design's estimation. NOTE: sufficient <br />funding exists in the Facilities Fund to cover this cost (see funding source for details). <br />#2 - Re -bid project. <br />(+) minor chance bids would come back significantly lower. <br />(-) more than likely, bids would not come back significantly lower. <br />(-) additional professional service dollars incurred for a third bidding process (about $3,000-$6,000 <br />depending on variables). <br />(-) project completion would be pushed back resulting in negative operation effects to Building Maintenance <br />and Police Departments (temporally). <br />#3 - Cancel project <br />(+) City would save dollars on remaining costs associated with completing this project (construction plus <br />remaining LSA Design professional services = about $303K + $22K). <br />(-) Not capitalizing on previous work completed for this project --now sunk costs (about $22K in LSA <br />Design professional services and staff time). <br />(-) Not solving the need for additional storage space. <br />Funding Source: <br />Public Facility Construction Fund. The Public Facility Construction Fund is used to fund the acquisition of land and <br />construction of public facilities. Examples uses of this fund include the design of the new municipal center/police <br />station and remodel of old city hall. <br />This fund has a beginning balance of $740,567 in 2015. The majority of this fund balance is attributed to a transfer <br />from the 2013 and 2014 General Fund per the City's excess revenue fund policy in the amount of $ 286,613 and <br />$274,760. <br />Project Budget: <br />Construction Costs $303,440 ($298,000 BASE BID + ALT BID #2 $5,000) <br />Soft Costs/Permits/Other $62,355 <br />TOTAL $365,795 <br />NOTE: about $22,000 in soft costs has already been paid to -date via the facilities fund. <br />Recommendation: <br />See alternatives. <br />Action: <br />Motion to: <br />Adoption Resolution #15-03-071 Accepting Bids and Awarding Contract for Improvement Project #14-28. <br />Attachments <br />RESOLUTION 15 03 071 (Purpose of case) <br />BID ATTEMPT 2 (February 2015) Purpose of Case <br />