Agenda - Council - 05/26/2015 - Laserfiche WebLink

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�NNES,._ Minnesota Department of Transportation ��"t Metro District ° Office of State Aid y� 1500 West County Rd B2 °F�"PN Roseville, MN 55113-3174 April 27, 2015 To: Subject: METRO DISTRICT COUNTIES and CITIES MnDOT Fiscal Year (FY) 2017 (7/1/16 - 6/30/17) Metro Municipal Agreement Program - Solicitation of Projects Telephone: 651-234-7776 phillip.bergem@state.mn.us The Metro District Municipal Agreement Program exists to provide funding for projects that deliver a benefit to both the local community and the trunk highway system. MnDOT will be accepting candidate projects for the FY 2017 Municipal Agreement Program in June 2015. The proposed budget for FY 2017 is $3 million. The maximum award available for any individual project is $710,000 which can include up to 8% for construction engineering. This solicitation letter is also posted on the Metro State Aid website at: www. dot. state.mn.us/metroistateaid/20 1 7prog.html These funds are intended to pay for a portion of the Trunk Highway eligible construction costs of the project. The Right of Way, Utility Relocation, Preliminary Design (including social, environmental and economic impact evaluation) and Final Design costs are not eligible for funding. What MnDOT can pay for are the eligible Trunk Highway construction costs and up to 8% of the construction engineering costs (for inspection, contract administration, surveying and materials testing as applicable, based on the Trunk Highway eligible costs). Metro District's participation in the projects is based on eligibility as determined in MnDOT's Cost Participation Policy, which in turn is based on Minnesota Statutes. This policy and supporting information can be viewed at the following web address: http://www.dot.state.mn.us/metro/stateaid/costpart.pdf The purpose of the Metro District Municipal Agreement Program is to address problems on the Trunk Highway system that are of concern to Local Agencies, but are typically not large-scale or critical enough that they are directly selected as projects in the regular MnDOT Road Program. Selected projects must • Provide a clear benefit to the Trunk Highway system as well as to the local community • Be developed and administered by the local agency • Have preliminary design (including social, environmental and economic evaluation), final design, right-of-way and utility relocation costs paid for by the Local Agency • Be designed to MnDOT Trunk Highway standards A great deal of planning must occur to ensure that the proposed projects are developed into designs that meet the needs and requirements of all involved parties. Preliminary discussions with the appropriate MnDOT Area Manager or Engineer and the Metro Cooperative Agreements Program staff are an essential part of this planning. The Municipal Agreement Program — Planning and Programming Guide (Red Book) provides useful information regarding the Municipal Agreement process and submittal requirements. It is posted on the Metro State Aid website, Municipal Agreement page: An Equal Opportunity Employer