Agenda - Council - 02/08/2016 - Laserfiche WebLink

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CC Regular Session 4. 5. Meeting Date: 02/08/2016 By: Bruce Westby, Engineering/Public Works Information Title Adopt Resolution #16-02-033 Ordering Feasibility Report for Improvement Project 16-00 Division B; 2016 Street Maintenance Program Overlay Improvements Purpose/Background: Purpose: The purpose of this case is to consider adopting Resolution #16-02-033 ordering a Feasibility Report for overlay improvements proposed to be completed as part of the 2016 Street Maintenance Program. Background: In early 2015, City staff developed a five-year (2015 through 2019) Street Reconstruction and Overlay Plan (SROP) which identified the following street segments as being good candidates for receiving overlay improvements in 2016 based on their Pavement and Surface Evaluation Rating (PASER) values. • Sunwood Drive — Ramsey Boulevard to Bunker Lake Boulevard • Sunwood Drive — Sunfish Lake Boulevard to Krypton Street/Court The five-year SROP was developed to allow the City to secure GO bond funding for proposed street reconstruction and overlay improvements. The SROP is intended to be updated annually, allowing it to become an ongoing fiscal planning tool that continually anticipates future capital expenditures and funding sources. As such, staff plans to evaluate whether these street segments are still the best candidates to receive overlays in 2016, or whether other street segments included in the five-year SROP are better overlay candidates for 2016. This evaluation will occur during preparation of the Feasibility Report, and decisions will be made based on several factors including available funding, impacts to adjacent properties, coordination with other proposed pavement maintenance projects, and overall cost-effectiveness of the proposed overlay improvements. This evaluation is particularly relevant this year considering the large estimated cost of the 2016 street reconstruction project (Andrie Street and 164 th Lane), and since special assessments may not be able to fund a portion of the overlay improvements for the segment of Sunwood Drive between Sunfish Lake Boulevard and Krypton Street/Court. The City's Special Assessments Policy allows 25% of pavement overlay project costs to be specially assessed against benefiting properties. Minnesota Statutes Chapter 429 allows special assessments to be levied against benefiting properties when a Feasibility Report is prepared and accepted by the City Council in conjunction with the required Public Hearing process. Staff is therefore requesting City Council to adopt Resolution #16-02-033 directing the City Engineer to prepare a Feasibility Report for the proposed overlay improvements. The purpose of the Feasibility Report is to advise the Council in a preliminary manner as to whether the proposed improvements are necessary, cost-effective, and feasible, and as to whether the overlay improvements should be made as proposed or in connection with other improvements. The report will also include estimated costs for the recommended improvements, as well as a preliminary funding program and project schedule. The proposed 2016 overlay improvements will be designated as Improvement Project #16-00, Division B; 2016 Street Maintenance Program Overlay Improvements. Notification: No notifications are required for this case.