Agenda - Council - 02/08/2016 - Laserfiche WebLink

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Observations/Alternatives: Observations: While preparing the Feasibility Report, City Staff will evaluate the remaining street segments proposed to receive overlay improvements over the remaining life of the five-year SROP to determine when overlay improvements should be completed on each segment to most cost-effectively maintain the pavement sections of these streets. This information can then be communicated to the public using maps posted online via the City's website. Staff will also evaluate the magnitude of potential impacts to adjacent properties for each of the remaining overlay projects, including financial impacts, to allow staff to contact impacted property owners as far in advance of the overlay projects as possible. This is particularly relevant to the segment of Sunwood Drive between Ramsey Boulevard and Bunker Lake Boulevard which will include assessments to abutting businesses and industries. Staff anticipates completing the Feasibility Report in early March which would allow Council to accept the Feasibility Report and order the Public Hearing on March 8th. Staff would then conduct a Public Input Meeting with impacted property owners prior to the Public Hearing, which would likely be held on March 22nd. These dates will be defined within the project schedule in the Feasibility Report. This schedule will allow the project to proceed in a timely manner so competitive bids can be received this spring. Alternatives: Alternative Action #1 — Motion to adopt Resolution #16-02-033 ordering a Feasibility Report for Improvement Project #16-00, Division B; 2016 Street Maintenance Program Overlay Improvements. Funding Source: The Feasibility Report will be completed in-house as part of staff's regular duties. No outside work or expenses are anticipated at this time. As previously outlined, the City of Ramsey adopted a five-year SROP identifying two segments of Sunwood Drive as receiving overlay improvements in 2016. By adopting the five-year SROP the City was allowed to utilize GO bonds to fund the proposed street reconstruction and overlay improvements included in the SROP. And by following the Chapter 429 process, along with the requirements of the City's Charter and Special Assessments Policy, the City can utilize special assessments to benefiting properties to fund a portion of the overlay improvement costs. More details on estimated project costs and funding sources will be included in the Feasibility Report and will be discussed with Council at the time they are asked to accept the Feasibility Report and order the Public Hearing. Recommendation: Staff recommends approval of Alternative Action #1 to allow the 2016 Street Maintenance Program Overlay Improvements to be completed in a timely and cost-effective manner. Action: Adopt Resolution #16-02-033 ordering Feasibility Report for Improvement Project #16-00, Division B; 2016 Street Maintenance Program Overlay Improvements. Resolution Attachments Form Review Inbox Reviewed By Date Diana Lund Diana Lund 02/04/2016 09:17 AM Kurt Ulrich Kurt Ulrich 02/04/2016 10:19 AM Form Started By: Bruce Westby Started On: 02/02/2016 07:54 AM Final Approval Date: 02/04/2016