Agenda - Council - 02/22/1983 - Laserfiche WebLink

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I ! I I I I I I I 2. It has been Auditor's policy to call vote totals to candidates as soon as possible. It is clearly stated these are unofficial and do not include absentee ballots. The office has received a number of calls from candidates thanking the office for the service and for the efficient way it was handled. Absentee ballots are added to the abstract which was completed by 7:30 a.m. the day following the election in 1982. These totals remain unofficial until the canvassing board meets to certify the results. At General Election 1982, we tried to wait for absentee ballots to be added before calling candidates or posting on the "board". It took too much time and we would have had to double the number of people bringing results back to Auditor's office so we discontinued it. 3. Accumulative totals are run between about every 5 precincts counted. Fifteen accumulative totals (~hat includes the last one) were run in the general election 1982. The 5 precinct interval was done on the advice of Gordon Harvey and I assume it was also done in 1980 and earlier. Data informs me that it takes about 1 1/2 minutes to run each accumulative report. (Total of approximately 25 minutes.) The accumulative totals are run as a courtesy for press and are not primarily used by Auditor's office. Accumulative reports could be run 4 times (at significant intervals) and save some time. 4. Mary Schmidt was in charge of t-raining re-make personnel both in 1980 and 1982. The role of the Auditor's office in the re-make area is to make sure the election judges make.the decision regarding the punching of new ballots. It is the election judges that are in control of the ballots. I I I I I I I I i I 5. Jim Stanton (1/25/83) stated precincts were re-run only if the computer numbers and the judges numbers didn't match. Data did give the wrong print- out to election judges from one precinct. The election judges signed the print-out verifying it was a correct statement. 6. I'm not sure how to respond. It is made clear that check-out personnel do not get close to ballots in the process. This means they are not to hang over the clerks or judges and to sit somewhat separately so not to interfere. ~en judges are finished they are to notify Auditor's staff they are ready to check-out. The checking out could be done by city clerks. It is my understanding this had been done to assist the city staff. The forms used to check out have not changed since 1980. The same persons checking out at the Primary, checked out at the General. In a meeting with clerks between Primary and General Elections, this was not mentioned to the elections supervisor. 7 and 8. Because precincts arrive back at the courthouse in groups, we need more people than if they came back in equally spaced times. The judges from ,45 precincts left their precincts between 10 p.m. and 11 p.m. In order to have enough persons available to carry in supplies when judges arrived, we had twelve 17-20 year old youth. No judges are exoected to carry in supply boxes. The entire ground floor of the parking ramp was reserved for judges with 2 sheriff rangers in the ramp to provide security. There was one additional ranger immediately by the back door of the courthouse for additional security. Before the ramp was completed, judges would drop off supplies at courthouse door, go park car and then walk to courthouse from parking place with ballots. Several judges commented they liked the ramp because parking was no longer a problem. The youth also carried supplies from the municipalities' work areas to the auditor's vault so the ballots and supplies could be kept in a secure place in case of a recount.