Agenda - Council - 03/28/1983 - Special

Home

I I I I I I I I I I I I I I I I I I resolution must be adopted by an affirmative vote by at least four- fifths (4/5) of the Council. It is after this that the City Engineer should prepare the necessary plans and specifications. At this point, the Council Should decide how the work is to be done and, if necessary, issue a call for bids. Performance of Work Under Contract or by Day Labor. The City either enters into a contract with the lowest responsible bidder after advertising for bids or the work may be done by day labor. Preparation of Proposed Assessment Rolls. Assessment rolls are lists prepared for each assessment project. They should contain a description of each parcel of property and the amount of the assessment. Public Hearing on the Proposed Assessment. The purpose of this second hearing is to give affected property owners an opportunity to be heard on the matter of the actual assessments being levied. Notice must be 'published in the official newspaper and mailed to each property owner at least two (2) weeks prior to the hearing date. This assessment hearing may also be held prior to awarding the contract. Approval and Certification of Assessment Rolls. After the hearing, the ro%l must be officially adopted by a Council resolution and then certified to the county auditor. Issuance of Obligations'to Finance the Improvement. Most special assessments may be paid over a period of several years. Consequently, on most public improvement projects thus financed, necessary funds are obtained from bonds issued at the time the improvement is made. The bonds are then paid off as the funds become available through the collection of the assessments and any taxes levied especially for that purpose. II · PURPOSE The purpose of this assessment manual is to set forth a guide to be utilized by the City Engineer and City Administrator when preparing assessment rolls for approval by the City Council so as to assure uniform and consistent treatment to the various properties from year to year. The City Engineer will.lplan and organize improvement projects of large enough scope such that good bid prices will be obtained. To help insure proper planning, all petitions for local improvements should be submitted to the City by October 15th of the year prior to when construction of the improvement will be considered. Exceptions to this general rule may be considered if the benefiting property owners understand the project may not get completed and the interest cost due to not being able to assess the project that year will increase the total cost of the improvement.