Agenda - Council - 12/22/1981 - Laserfiche WebLink

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I I I I ! I I I I I I I I I I I TO: FROM: SUBJ: Jeanne Moen Sheila Beyer Penny Ott City Administrator Standing Operating Procedure and Policy for Internal Control of City Funds (a) Ramsey City Council Resolution #81-116, dated August 25, 1981 1) In accordance with the instructions contained in reference (a), the following persons are hereby designated to perform the following duties regarding the normal daily office procedures: a) Penny Ott is hereby designated to act as the City agent in performing the following functions: 1) Authorized and directed to receive monies from customers who are paying for goods and services received from the City of Ramsey. 2) Authorized and directed to issue receipts for all money received from customers who are paying for goods and services received from the City of Ramsey. In Penny Ott's absence, Sheila Beyer, Deputy Clerk, or any other party who is designated by the City Administrator will accomplish the above functions. b) Sheila Beyer, Deputy Clerk, is hereby designated to act as the City's agent in performing the following functions: 1) Shall balance receipts against cash received weekly or as necessary. 2) Shall prepare deposit slips, 3) Deposit shall be made if the City receives in $2,000 total or $200 in currency, 4) Shall maintain the Mayor~.s facimile stamp which is used for signing city checks and when us-ing said stamp she shall affix her initials to the right of the Mayor%s signature~ 5) Shall maintain the City seal and when'msing said seal she shall affix her initials to the'right of the seal;