Agenda - Council - 12/22/1981 - Laserfiche WebLink

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'! c) Jeanne Moen, City Accountant, is hereby designated as the City agent in performing the following functions: 1) Shall check all deposit slips with the party who prepared it to ascertain it is correct. 2) Authorized to make all deposits of City funds in the City's official depository bank (State Bank of Anoka). During the City Accountant's absence, the Deputy Clerk is hereby designated to perform the above functions, 2) It is directed that the Deputy Clerk will inventory all City receipts used for receipting in money to ascertain that the numbering sequence is correct and that there are no blank receipts missing. The Deputy Clerk shall see that the following is accomplished: a) Issue a block of blank serialized receipts at the beginning of each working day to Penny Ott or other alternate(s) designated in her absence for receipting all monita~ transactions. b) A log will be maintained on the receipts issued which will require the issuing agent's initial. c) At the end of the working day, all unused receipts will be returned to the Deputy along the log. Clerk with If any receipts are missing, the City Administrator and/or City Accountant will be notified immediately of the lost receipt, A search will be conducted for the missing receipt. Failure to locate missing receipt will be cause for this to be placed on the Council agenda to keep the Council informed of the case. 3) The Deputy Clerk shall perform the following functions in regards to the petty cash fund which is maintained by the City: a) Shall inventory the petty cash at the beginning of each working day and at the end of each working day. Further, she will maintain a log of each inventory. b) If there is a shortage, the City Administrator and/or City Accountant shall be notified of shortage immediately.