Agenda - Council - 05/24/2016 - Laserfiche WebLink

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applications, and is also skeptical of any long-term benefits that would outweigh the cost for applying fog sealing over sealcoating applications on all street segments on future projects. That said, staff is proposing limited fog sealing in the Ramsey Meadows 21d Addition so the newly sealcoated streets will better blend into adjacent streets that are newer. Fog sealing is also proposed for the parking lot of Fire Station 1 to help reduce the amount of rock being tracked onto the bay floors. The total estimated cost for fogsealing is $7,948. Dresser trap rock was also applied to several streets last year on a trial basis in lieu of standard granite rock chips to determine if feedback received from other cities was true regarding perceived benefits to using trap rock versus granite chips. However, based on the higher bid prices received for trap rock last year, and on Staff's field observations, there does not appear to be a benefit to using trap rock so Staff is not proposing to use trap rock in 2016. Staff will however continue to monitor the streets where trap rock and fog seal treatments were applied to see if a long-term benefit presents itself. Notification: No notifications were required for this case. Observations/Alternatives: Observations: Streets proposed to receive crackseal and sealcoat improvements under Division A of the 2016 Street Maintenance Program were selected by City staff based on various criteria including their Pavement and Surface Evaluation Rating (PASER), previous maintenance histories, project scope, and other more intangible criteria. If Council approves plans and specifications and authorizes advertisements for bids, advertisements will be published in the Anoka Union Herald and in Finance and Commerce on May 27th and on June 3rd. Bids would then be opened June 21st, and Council would be asked to accept bids and award a contract for construction on June 28th. Work would then be allowed to commence after the July 4th holiday weekend, and would be completed by mid -August. Alternatives: Alternative #1 - Motion to adopt Resolution #16-05-086 approving Plans and Specifications and authorizing Advertisements for Bids for Improvement Project #16-00 Division A, Crackseal and Sealcoat Improvements. Alternative #2 - Motion to deny adoption of Resolution #16-05-086 at this time. Funding Source: Attached is a cost estimate for the proposed improvements, including cost breakouts for each street segment, which shows estimated project costs for all improvements identified in Division A of the 2016 Street Maintenance Program at $519,411. This includes 14% indirect costs for administrative, engineering, legal and financing. A total of $500,000 was budgeted for 2016 cracksealing and sealcoating work which leaves an estimated funding gap of $19,411. However, staff anticipates bids will be favorable and will therefore be less than the engineer's estimate, potentially eliminating the funding gap. If the lowest responsible bid ends up being higher than $500,000, staff is prepared to identify an appropriately small street segment to pull from the project to reduce costs below $500,000. Then whatever funds remain could be used to contract for additional spray patching of streets, which has generally proven to be effective in sealing cracks and filling small potholes, and has been well -received by the public. This work would supplement the spray patching previously completed this spring. When bids are received for the proposed crackseal and sealcoat improvements, staff will evaluate available funding options and will be prepared to provide a recommendation to Council when bids are presented for approval of a contract on June 28th. Recommendation: