Agenda - Council - 04/28/1987 - Laserfiche WebLink

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5 Minutes CAS~ i'HOTO COPYING EQUIPN]INT By: Dave Hartley, City Administrator Background: Currently, the City of Ramsey i~ borrowing a photo copier unit from the Xerox Corporation to replace the uI~it which has ceased to operate. Xerox proposes to relieve the City of Ram~ey f~om any further obligations on the unit which does not operate, provided that tt, e City enter into an agreement to purchase yet another Xerox photo copier. Enclosed is a table il'fustrating the proposals which have been received from 11 vendors in the ~-ietro Area° ~he four pieces of equipment represented on the top third of this table are judgtd i~o be comparable and worthy of meeting the City of Ramsey's needs. Therefor,~, the City Council can see that even with the waiving of further obligatio~s on the existing Xerox photo copier, Metro Sales' proposal of an YT 7060 Ricoh photo copier is several thousand dollars below Xerox and the re;her vendors. Staff has used the Ricoh photo copier on a trial basis and has determined that it will meet the needs of the City of Ramsey. Also enclosed ir; a proposed ~esolution for your adoption. Recommendation: It is our recommendation that the City Council authorize the purchase of a Ricoh FT 7060 from Metro Sales in an amount of $14,969.50. Further, that the Council authorize Staff to offer the used Xerox 1045 for sale in an effort to recover as much as po~sibl.:~ the outstanding $5,000 to be paid in lease payment s o Counc il Ac t ion: Motion to: Adopt Resolution ~'87-___ amending the 1987 budget and authorizing the purchase o! a Ricoh FT ?060 photo copier from Metro Sales, Inc. in an amount of $14,969.50. Review Checklist: Administrator Attorney Engineer Community Development Directo:~:' .... Chief of Police Finance Officer Public Works Superintendent Other