Agenda - Council Work Session - 07/26/2016

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no. Our Mission: To work"ettrer to resposibty grow our community,and to provide quality,cost-effective.and efficient government services. CC Regular Session 7.4. Meeting Date: 07/26/2016 By: Bruce Westby,Engineering/Public Works Information Title: Adopt Resolution 416-07-133 Accepting Bids and Awarding Contract for Improvement Project 916-00 Division Al,Crackscal and Sealcoat Improvements Purpose/Background: Purpose: The purpose of this case is to adopt Resolution 416-07-133 accepting bids and awarding a construction contract for Improvement Project 916-00 Division Al, Crackscal and Sealcoat Improvements. Background: As part of the city's long-term Street Maintenance Program,numerous miles of city streets receive crackseal and sealcoat improvements each year to help maximize their life expectancy. Crackscaling streets helps prevent stormwater runoff from seeping through cracks in the pavement and through joints between the pavement and concrete curb and gutter and/or utility castings,thereby reducing future pavement damage due to wet subgrade soils, especially as a result of freeze-thaw cycles. Scalcoating streets helps protect pavement from the negative effects of stormwater runoff,ultraviolet rays from the sun, and oil based by-products that are deposited on pavement surfaces by vehicles. In 2016 a total of$500,000 was budgeted for non-assessable street maintenance program activities including crackseal and sealcoat improvements. The City Council previously awarded one construction contract to Pearson Bros. Inc. in the amount of$260,521.76 to crackseal and sealcoat 10.87 miles of City streets in 2016. The total project cost, including construction costs plus 14% for indirect costs covering administrative, engineering, finance and legal fees, is therefore estimated to be $296,995.And approximately$18,000 is proposed to be spent from the $500,000 budgeted for non-assessable street maintenance program activities to complete temporary pavement repairs to concrete streets within The COR(a permanent concrete pavement rehabilitation project is being researched). Therefore, approximately$185,005 remains to fund a second 2016 crackseal and sealcoat improvement project. On June 28th,2016,the City Council approved plans and specifications and authorized advertising for bids for a second 2016 crackseal and sealcoat project on an additional 5.47 miles of city streets. To meet open bidding law requirements,the soonest bids could be opened was Friday,July 29d,the day after City Council cases are published. This case was therefore published without bid opening results or staff's recommendation on Thursday, July 21st. The case was then pulled down,updated, and posted again to the City's web site on July 22nd after bids were opened. A total of two(2)bids were received and were publicly opened on July 22nd. Both bids were extremely favorable, complied with the advertisement for bids,and were checked for errors and omissions, of which there were none.