Agenda - Council Work Session - 07/26/2016

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Below is a summary of the bid results,which is also included in the attached resolution. CONTRACTOR TOTAL BID Allied Blacktop Co. $139,684.30 Pearson Bros.,Inc. $141,004.59 Engineer's Estimate $190,682.46 Allied Blacktop Co. of Maple Grove,Minnesota, submitted the lowest responsible bid in the amount of$139,684.30 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids. Upon adoption,the attached resolution accepts this bid and authorizes and directs the Mayor and City Administrator to enter into a contract with said bidder for the construction of said improvements. Notification: Advertisements for bids were published in the City's official newspaper,the Anoka County Union Herald, and in Finance and Commerce, on July 1 st and July 8th. Observations/Alternatives: Observations: Streets proposed to receive sealcoat improvements under Division Al of the 2016 Street Maintenance Program were selected by City staff based on various criteria including their Pavement and Surface Evaluation Rating (PASER),previous maintenance histories,project scope,and other less tangible criteria. The first 2016 crackseal and sealcoat project,which was awarded to Pearson Bros.,Inc.,uses Dresser trap rock in lieu of granite rock chips,the City's previous sealcoat rock standard. This second 2016 crackseal and sealcoat project also uses Dresser trap rock so all street sealcoating in 2016 will be completed using Dresser trap rock. Staff will evaluate the performance of Dresser trap rock over a number of years to determine which sealcoat rock works best and should therefore be specified on future sealcoat projects. Construction of this project is proposed to commence in August with completion occurring no later than September 2nd. Alternatives: Alternative 91 -Motion to adopt Resolution 416-07-133 accepting bids and awarding a construction contract for Improvement Project 916-00 Division Al, Crackseal and Sealcoat Improvements. Alternative 42 -Motion to deny adoption of Resolution 416-07-133 at this time. Funding Source: A total of$500,000 was budgeted for 2016 crackseal and sealcoat improvements.No special assessments are proposed to fund any of this work. The lowest responsible bid for construction costs as submitted by Allied Blacktop Co. is $139,684.30. After adding 14%to their bid for indirect project costs,the estimated total project cost is$159,240.10. Upon totaling estimated project costs for the first crackseal and sealcoat project($296,995),this second crackseal and sealcoat project ($159,240), and the temporary pavement repairs to concrete streets within The COR($18,000),a total of$474,235 is proposed to be spent from the $500,000 budgeted for 2016. This leaves an estimated$25,765 available to be spent in 2016,and the City Council has made it clear that the entire $500,000 is to be spent each year. City staff is beginning the process of developing the next 5 year(2020—2024) street maintenance program and has identified numerous streets which are the best candidates for mill and overlay or reconstruction projects during the 5 year program. However,many of these streets are located in areas of the City which are known to have poor soils, or were built before modern standards were in place meaning their pavement sections are largely unknown and may be inadequate for milling or pavement reclaiming operations. Staff therefore recommends spending the remaining