Agenda - Economic Development Authority - 09/01/2016

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IV. Space Programming A. INTRODUCTION is the number that should be used in the planning and space The Space Program documentation is presented in two allocation for each department. forms; Space Program Spreadsheets and Space Standards. Summary of the Program Requirements: The spreadsheets are summaries which identify personnel by position as well as support spaces necessary to accommodate Each summary spread sheet gives a snapshot of each of the efficient operations of the department. The Space Standards current areas, the space they currently reside within and the are diagrammatic drawings of each space which include the projected space needed forfuture operations.The PERCENTAGE equipment that can be accommodated within the space to OF CHANGE columns calculate the amount of growth necessary meet function, building code and accessibility guidelines.The to meet the future needs of the department, in comparison to Space Standards are included in the appendix at the end of this the current space allocation,at each point in time.The calculation report. Both parts together form"The Program", a term used clearly indicates that the lack of required public works space. within the architectural industry to describe the inventory of Summary of Existing Space Deficiency all spaces to be accommodated in the future planning, budget definition and physical building design. Department 2015 2030 Space %of Change Current Projected Deficiency Assumptions made in developing the program: Space Need Public Works 32,000 sf 66,205 sf 34,205 sf 106.9% The development of the program is based on planning fora 15-20 year projected need.The projection of the program for a 15-20 Analysis/Summary of Findings: year time-frame is within a reasonable range to accurately project Public Works Findings: future needs.It is important to note,however,that as time passes, particularly if funding for a project is not immediately available or The existing Public Works facility is currently located just east of a capital campaign will be in process over the next few years,the the Municipal Complex on the south edge of the City limits. original program should be reviewed, refined and re-assessed to Current operational offices are in a temporary trailer keep up with changing growth patterns and refined time frame. that lacks required operational areas These considerations will affect the size and costs of future facility • Lack of adequate storage area projects. • How to read the Program Summaries: Lack of fleet space (equipment stored outside) • Each space required for the department is listed along with the Lack of adequate and appropriate fleet maintenance area required for those spaces.The usable Square footage of a area facility includes all areas that are within the interior walls of each Lacks meeting and break areas individual function. If a facility was planned according to only the No staff locker area net number, the building would be too small to accommodate all functions Iisted.The reason for this is that space is consumed Lacking required office areas by components of the building including columns, structure, Lacks Maintenance bay areas thickness of walls, plumbing and mechanical shafts, efficiency of the circulation or corridor system and other areas that cannot Operational/functional relationships of areas is disjointed be easily projected at this phase of the project.To accommodate space for those functions, we have provided a CIRCULATION FACTOR of an additional 20 to 35% of the Net area to be dedicated toward these uses. Generally speaking, buildings that ***See Appendix A for Space Standards*** require greater circulation, wide public waiting areas, or large public interface functions require larger efficiency factors.A factor of 35%is reasonable for this project type but could be considered conservative, depending upon the amount of open circulation space desired.The final row,TOTAL PROPOSED / USABLE SF END OF SECTION IV.I I Ramsey Public Works Study B K V DRAFTGROUP