Minutes - Parks and Recreation Commission - 02/19/2004

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Motion carried. Voting Yes: Chairperson Johns, Commissioners Lehman, Olds, Ostrum, and Pontius. Voting No: None. Absent: Commissioners LaMere and Shryock. APPROVE MINUTES Chairperson Johns noted the minutes should be corrected to reflect all statements and motions made by Commissioner Ostrum were actually made by Commissioner Ostmm. Motion by Commissioner Olds, seconded by Commissioner Ostrum, to approve the following Park and Recreation Commission Regular Meeting Minutes as amended: 1) Park and Recreation Commission Regular Meeting Minutes dated January 8, 2004 Motion carried. Voting Yes: Chairperson Johns, Commissioners Olds, Ostrum, Lehman, and Pontius. Voting No: None. Absent: Commissioners LaMere and Shryock. Commissioner Shryock arrived at 6:03 p.m. COMMISSION BUSINESS Case #1: Continue Town Center Recreation Assessment Principal City Engineer Olson explained that the purpose of this case is to continue discussion in regard to the Town Center Parks. He reviewed that on September 25, 2003, the Ramsey City Council decided to approve the final plat of the Ramsey Town Center and grant the RTC a 90- day window to complete the design and proposal of the Parks within the Town Center. On December 19, 2003, the City Council also decided to extend this 90-day period until March 25, 2003 to further design the two parks within the retail core of the development. Principal City Engineer Olson stated the proposal was delivered today at 3:00 p.m. and there has not been enough time to digest the information. He suggested a special meeting be scheduled in early March, possibly the first Thursday, to discuss the proposal. He explained RTC met with numerous staff officials and the Park Commission and has redesigned the plan with more emphasis on cost estimates. More time is needed to review the total cost of the parks, which are estimated at approximately 13 million dollars. Commissioner Ostrum inquired if it would be possible to accomplish the special meeting through e-mails and conference calls. He explained one of the Commissioner's is not present tonight because of a change in the schedule and it is important to keep the schedule on a regular basis. Principal City Engineer Olson replied it would be possible, however, he would much rather have everyone present. If someone will not be available for a specific portion of the meeting he would be more than happy to answer those questions and address concerns. Chairperson Johns indicated she would like to have the Commission present for the meeting. She would be more inclined to change the meeting date, rather than schedule an additional Park and Recreation Commission/February 19, 2004 Page 2 of 7