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ORDINANCE #16-XX <br />CITY OF RAMSEY <br />ANOKA COUNTY <br />STATE OF MINNESOTA <br />AN AMENDMENT TO CHAPTER 2 OF THE CITY CODE, WHICH CHAPTER IS KNOWN AS <br />ADMINISTRATION, OF THE CITY CODE OF RAMSEY, MINNESOTA <br />AN ORDINANCE AMENDING CHAPTER 2 DIVISION 2. — PURCHASING AND REPEALING AND <br />REPLACING SECTIONS 2-272 THROUGH 2-278 OF THE RAMSEY CITY CODE <br />Section 1. Purchasing Guidelines <br />1.1 Policy Statement <br />The purpose of this policy is to provide a legal process for the purchase of materials and services that will be the <br />right product, with the right quality, in the right quantity, dia'i rcrud to the right place, at the right time, for the <br />right price, to allow for the efficient and effective delivery of public services to the citizens of the City of <br />Ramsey. The goal of the Purchasing Policy is to ensure that all purchases are consistent with Minnesota <br />Statutes, to establish internal controls, to maintain the appropriate documentation and to ensure the best value <br />for the public money. <br />1.2 Authorization <br />The purchasing policies of the City of Ramsey are established by the City Council under the City Charter <br />(Section 6.4), the City Code and state statute. City funds may only be spent for purposes that are expressly or <br />implicitly authorized by statutes or the City's charter and must be for a public purpose. <br />1.3 Budget <br />Under state statute and City Charter, the annual adoption of the General Fund Budget shall constitute City <br />Council appropriations for the year. Budgetary control shall be exercised at department and fund levels. The <br />City Administrator shall identify Department Heads or other staff who shall be responsible for each fund or <br />department in the annual budget. These individuals shall be responsible for compliance with the annual budget <br />and for all expenditures related to their respective departments. <br />1.4 Quick Reference Guide <br />VALUE OF QUOTATIONS APPROVAL BY APPROVALS REQUIRED <br />PURCHASE NEEDED <br />Less than $100 None Department Head Yes <br />City Administrator No <br />City Council Yes -Annual Budget Adoption <br />$101-$5,000 Departmental Department Head Yes <br />Discretion City Administrator No <br />City Council Yes -Annual Budget Adoption <br />$5,001-245,000 wee Two Written Department Head Yes <br />Quotes City Administrator Yes <br />1 <br />