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$24-5,001-$100,000 <br />Greater than $100,000 <br />City Administrator <br />Discretion <br />wee Two Written <br />Quotes or RFP's or <br />Sealed Bids <br />Sealed Bids <br />City Council Yes -Annual Budget Adoption <br />Department Head <br />City Administrator <br />City Council <br />Department Head <br />City Administrator <br />City Council <br />Yes <br />Yes <br />Yes <br />Yes <br />Yes <br />Yes <br />• When time is of the essence, the City Administrator is authorized to sign for the purchase of any <br />item or combination of items not included in the budget in an amount not to exceed Five <br />Thousand Dollars ($5,000) provided a budget amendment is prepared for Council approval at the <br />next regularly scheduled Council Meeting. <br />NOTE: If a Cooperative Purchasing Agreement is in place, quotations are not needed. <br />Section 2: Purchasing Practices <br />2.1 Ethics/Relations with Vendors <br />The City of Ramsey holds its employees to the highest ethical standards. Purchases shall be conducted so they <br />foster public confidence in the integrity of the city's procurement system, and open and free competition among <br />prospective suppliers. In keeping with this value, employees should avoid the following practices when making <br />purchases on behalf of the City: <br />Circumventing competitive bidding requirements. <br />Examples of this include: <br />• Splitting purchases so that they can be made through several small purchases. <br />• Using the emergency procedure process when no true emergency exists. <br />• Using a 'sole source' exemption when competition is available. <br />Denying one or more vendors the opportunity to bid on a contract when they have no history of default or <br />failure in performance. <br />Examples of this include: <br />• Using unreasonably restrictive specifications. <br />• Pre -qualifying bidders on a discriminatory basis. <br />• Removing companies from a bidders list without just cause. <br />• Requiring unnecessary high bonding. <br />Giving favored vendors an unfair advantage. <br />Examples of this include: <br />• Providing vendors with non-public information regarding their competition's offer in advance of a bid <br />opening. <br />• Making information available to favored vendors and not to others. <br />• Giving un-favored vendors inaccurate or misleading information. <br />Accepting gifts from vendors. <br />• Minnesota Statutes 471.895 prohibits government employees from receiving gifts except where they are <br />included as part of the cost of a product, good or service provided (such as a meal provided as part of a <br />conference). <br />2 <br />