Laserfiche WebLink
• The following statement must be included: The city reserves the right to reject any and <br />all proposals, waive all technicalities and accept any proposal deemed to be in the city's <br />best interest. <br />• Submit deadline: date, time, project name, and addressee. <br />• Statement: "Proposers are solely responsible for delivery of their proposals to the city <br />before the deadline. Any proposal received after the deadline will not be considered and <br />will be returned." <br />• Information about where questions should be directed. <br />NOTE: Staff should make sure that all proposers are given the same information. <br />Attach a copy of the agreement proposed to be used for the project, including the city's insurance <br />certificate. The agreement includes provisions to which the firm must agree, so it is important that <br />they see the agreement up front. It is suggested that the RFP be submitted to the city attorney for <br />review prior to distribution. <br />4.6 Emergency Purchases <br />Emergency situations nx y zz:znlx�c the norr l jx rchasing process cannot be followed for the pro r rix mt <br />of goods and services. An emergency must be a situation that arises suddenly and unexpectedly which requires <br />cpcedy actim oc 3ntial to health, safety, and welfare of the community, and not just an inconvenience. <br />Under Minnesota's Emergency Management Act, the city has the authority to enter into contracts during an <br />emergency without following many normally required procedures. An emergency is defined as "an unforeseen <br />combination of circumstances that calls for immediate action to prevent a disaster from developing or <br />occurring". A disaster is "a situation that creates an actual or imminent serious threat to the health and safety of <br />persons, or a situation that has resulted or is likely to result in catastrophic loss to property or the environment, <br />and for which traditional sources of relief and assistance within the affected area are unable to repair or prevent <br />the injury or loss". <br />During an emergency or disaster, the City Council may waive compliance with the time-consuming procedures <br />or formalities concerning: <br />1. The performance of public work <br />2. Contracting <br />3. Incurring obligations <br />4. Renting equipment <br />5. Purchasing supplies and materials <br />Emergency purchases will only be allowed when the mayor issues a proclamation declaring an emergency, and <br />the steps listed in Minn Statute 12.29 are completed. <br />4.7 Cooperative Purchasing Agreements <br />Where a purchase contract has been awarded by the State of Minnesota, another local government, a <br />cooperative of local governments, or a federal agency in compliance with applicable State Statutes, and where it <br />is legally permissible for the City of Ramsey to participate, a purchase may be though the vendor named in that <br />contract without advertising for bids or obtaining quotes. <br />4.8 Credit Card Use <br />According to Minn. Statute 471.382, the City Council may authorize the use of a credit card by any city officer <br />or employee otherwise authorized to make a purchase on behalf of the city. <br />5 <br />