Minutes - Council - 07/27/2004 - Laserfiche WebLink

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Police Facility at a cost not to exceed $822,000 and to authorize the use of funds from the Equipment Replacement Fund and the Facility Construction Fund. Further Discussion: Assistant City Administrator Nelson noted the resolution includes a cost not to exceed $825,000. This will be corrected to the amount of $822,000. Motion carried. Voting Yes: Mayor Gamec, Councilmembers Elvig, Strommen, Cook, Kurak, Pearson, and Zimmerman. Voting No: None. 2) Consider Authorization for Design and Contract Services for Parking Structure Assistant Public Works Director Olson explained the Park and Ride has been moved from the southeast comer of the Town Center site to be located next to City Hall. The City has been successful in acquiring additional funding from the Metropolitan Council in the amount of 2.2 million dollars and can utilize the Park and Ride Grant from the Federal Transit Administration in the amount of $416,000. Staff is continuing to seek additional funding from other grant authorities, however, it is necessary that construction is started early next spring to establish the service and integrate multimodal transportation into this Transit Oriented Development. Since the scope of this project has changed to a much more complex design, the need to begin that design and refine the construction documents and specifications is extremely important to finish in the scheduled timeline that has been included for the Council's review. The funding for this work can come fi'om the Public Improvement Revolving Fund and portions can be reimbursed with the original $416,000 grant. Assistant Public Works Director Olson indicated the total fees for Planning and Schematic Design for Phases I and II; Design Development of Phase I; Construction Documents of Phase I; and Construction Administration of Phase I come to $566,850. In addition to the design fees, reimbursable expenses will be invoiced at 1.1 times the actual cost and shall include such items as transportation, postage, express delivery services, plotting and reproduction of drawings and specifications, and similar project-related items. Staff recommends budgeting $18,000 for these costs, which would include reproduction of bid documents. There would also be an additional $75,000 for soil testing and concrete testing of the facility as they go though the construction phase and the development stage. Staff recommends going through with that portion of the project for a total cost of $659,850. Staff has been extremely pleased with the level of service and professionalism that has been associated with LSA Design and recommends that the City retain their services for the design and contract administration for this landmark project. Councilmember Strommen indicated the recommendation of the Finance Committee was to authorize thc entire amount of $659,850, as it makes sense to include all the costs up front. Councihnember Elvig noted there was other input from LSA Design that there are other grants and other fimding opportunities still available from federal and state opportunities, and those opportunities will continue to be looked for. City Council/July 27, 2004 Page 10 of 35