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(d) This Section allows for minor changes to a master plan to be approved administratively by the Planning Direc- tor. If required by the City or other circumstances not foreseen at the time the Master Plan is approved, such changes may be approved without additional public hearings. The Planning Director shall not approve any of the following changes: [1] A change in the use or character of the develop- ment; [2] An increase in the problems of traffic circulation and public utilities; [3] An increase of greater than two percent in the approved gross leasable floor areas of commercial buildings; or [4] An increase by greater than one percent in the approved residential density of the proposed devel opine nt. Any changes other than minor changes, may be made only by the Planning and Zoning Board, and must follow the same review and public hearing process required for approval of preliminary plans. Any changes approved in the master plan shall be recorded as amendments to the master plan in accordance with the procedures esta- blished for the filing of the initially approved plan documents. (3) Preliminary Plato (a) Upon completion of the conceptual review meeting and after the recommendation of the Planning Director has been made, an application for preliminary plan review may be filed with the Planning Division. If the project is to be developed in phases, a proposed master plan shall also be submitted. Materials pertaining to the preliminary plan must be submitted to the Planning Division by the fifth day of the month prior to the meeting of the Planning and Zoning Board. (For example: submittals for the February meeting shall be made by January 5th.) After the Planning Director has reviewed the application and is satisfied that sufficient infor- mation has been submitted to permit the Planning and Zoning Board to reach a decision as to whether or not the applicable criterion of this section are met by the