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Oouncilmenbe r <br />adoption: <br /> <br />introduced the following resolution and <br /> <br />RESC~UTI0~ ESTABLISHING POLICY FOR (~__ JME~ERS AND CITY EMPLOYEES REGARDING <br />THE PAYMENT OF MEALS, TRANSPORTATION, LODGING AND PARKING, ETC. WHILE' <br /> <br /> WHEREAS, the City of Ramsey does not have a formal written policy <br />regarding the payment of meals, transportation, lodging and parking while <br />Councilmenk~rs and City employees are on official City business, providing that <br />said employee attendance was approved by the City Administrator which would <br />incur said costs; and <br /> <br /> W~FRFAS, the City of Ramsey's past practice has been to pay the above <br />stated costs incurred while Gouncilm~nbers and City employees are on official <br />City business, providing these oosts are provided for in the City budget; and <br /> <br /> W~FREAS, the Council Personnel ~ittee hereby recommends that the <br />Ramsey City Council adopt a formal policy for Councilmenbers and City employees <br />regarding the payment of meals, transportation, lodging and parking, etc. while <br />on official City business. <br /> <br />NOW T~EREFORE, BE IT RES(~VfD BY TNE CITY (I~NCIL OF T~E CITY OF RAMSE¥, ANOKA <br />(DUNTY, STATE OF MINNESOTA, as follows: <br /> <br /> 1) The following procedure is hereby established for Councilmembers <br />and City employees regarding costs for meals, transportation, lodging and <br />parking while on official City business: <br /> <br />a) Prior to expenditure for any of the above, there must be <br />a budget allocation in the particular budget activity. No <br />expenditure will be authorized if there is not adequate funding. <br /> <br />b) City employees must have City Administrator's approval prior <br />to creating the said expenditure, and in his absence must have <br />the Mayor's approval. <br /> <br />c) Councilmembers will govern themselves but must check with <br />the City Accounting Department to insure budget allocation has <br />adequate funding. If there is not adequate funds, the <br />Councilmenber will r~ccd Council approval which requires a budget <br />amendment. <br /> <br />d) Ail (City Councilmembers and City employees) persons will <br />fill out a City voucher and provide the City with receipts for <br />the expenditure. In those cases where a receipt is not provided <br />for, the party will so state on the voucher. Failure to <br />accomplish the above is course for the City to deny payment to <br />the individ;m3. <br /> <br /> 2) Any expenditure created out-of-State will require prior Council <br />approval. <br /> <br /> <br />