Agenda - Council - 09/11/1978 - Laserfiche WebLink

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e Upon the appropriate approval of the budget, each participating municipality ~ill transmit 1/12 of the approved amount to the School District each month. At the end of each fiscal year the Community Education Advisory Board shall review the funds expended in the previous year. Actual expenditures in a previous year shall be the basis for adjusting a current year's monthly payments based on an over or under expenditure of actual expenditures compared to the budget in the prior year. At the end of each year the Director of Community Education shall prepare a report of activities which were conducted in the previous year and submit this report to the Advisory Council and to the parties to this agreement. The annual report shall I~e in a form such that it can be compared to the proposed program on which the annual budget has been prepared, realizing that flexibility in the program is necessary as long as it is within the budget. The Advisory Council shall have no taxing power. The Advisory Council shall review and recommend the appropriate' use of State and Federal grants in accordance with the State Guidelines and in concert with the growth and development of Community Education in District No. 11. Funding: School District responsibility. In order to encourage and facilitate the growth and development of Community Education the School District will provide: 30% of a full or part time Community School Director's salary° Supplementary benefits for all full time Community School Directors. Administrative cost. City Responsibility: In an. effort to maintain a cooperative fund the city will provide: 70% of a full or part time Community School Director's salary° Partial supplement for Youth activities. Cost of a Summer Program. School and Park Facilities: Use of school facilities sha]! be in accordance'with the administrative handbook of the School District. Use of municipal facilities shall conform to policies established by each governmental body. Each governing body shall be responsible for the maintenance and repair of their facilities. The Coordinator of Community Education shall bring to the attention of the appropriate municipal or school official items in need of repair or maintenance and a suggested time ~hen the maintenance might be performed so as not to disrupt programmed activities. The construction of any new facilities shall be the prerogative and responsibility of each governmental body. ~ In order to minimize duplication and thereby reduce costs, the parties are encouraged to enter into supplementary maintenance agreements for each project or facilities jointly used, taking into consideration sharing of staff and equipment, rental of equipment, joint purchase of equipment, etc., for park development and maintenance purposes.