Agenda - Council - 01/08/1979 - Laserfiche WebLink

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behalf of all such participating governmental units to the lowest responsive, responsible bidder responding to the solicitation for bids upon majority agreement of the authorized representative of all such participating gov- ernmental units. This award shall establish the prices and estimated quan- tities to be purchased by each of the parties hereto included in such award in accordance with this Agreement. The parties shall be liable for any orders placed by them in accordance with Paragraph No. 8 of this Agreement, but shall not be liable for any other sums. 6. Contract and Performance Bond. It is further agreed by the parties that Hennepin County may execute a contract with, and require a performance bond from, the successful bidder in the full amount of the award. All con- tracts let and purchases made by Hennepin County hereunder shall conform to the requirements applicable to contracts and purchases ordinarily made by said County. The award and the contract shall include this Joint Purchasing Agreement in its terms by reference. Any recovery for failure of the successful bidder to perform according to the terms of the contract, or from the person or corporation supplying the performance bond, shall be pro-rated among the parties as their interests may appear. 7. County Clearing House Function. It is further agreed that where appropriate, Hennepin County will serve as a clearing house for vendor notices and shall inform Ramsey of Price fluctuations pursuant to the terms of the contract with the vendor, changes in vendor procedures, or other notices which would have an effect upon the prices or the procedures for the efficient implementation of purchases made pursuant to this Agreement. 8. Orders, Delivery and Payment. After the award is made for the estimated quantities of items, designated pursuant to this Joint Powers Agreement, each of the' parties hereto agrees to order from the successful bidder such quantities as shall be consistent with its needs. Each party agrees to make arrangements with the successful bidder for ordering, delivery, shipment, and payment with respect to the items it wishes to order. All disbursements of public funds by any of the parties in payment for such items shall be made in accordance with all laws of the State of Minnesota and of the party making such disbursement. All parties must provide for the strict accountability of all funds employed hereunder, in accordance with the rules and regulations such party ordinarily applies with respect to such funds. 9. Termination. Ramsey may terminate its obligations hereunder by giving thirty (30) days notice of such intention to terminate, in writing, to the Hennepin County Administrator. Such termination shall not be effective with respect to any solicitation for bids, or any purchase or sale parti- cipated in by Ramsey hereunder, prior to the receipt of such notice of termination by the Hennepin County Administrator. 10. Contingent Liability. Any party failing to pay the successful bidder for any items actually ordered by it pursuant to Paragraph No. 8 herein shall save harmless any other party hereto suffering loss or damage on account of such first party's failure to pay the successful bidder. IN WITNESS WHEREOF, the parties hereto have caused this Joint Powers Agreement to be signed and approved by'the proper officers of each of the contracting parties, and attested by the proper officer, on the dates written below. COUNTY OF HENNEPIN, STATE OF MINNESOTA BY Chairman of Its County Board Date: And Deputy County Administrator Date: