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FI~OM: City Administrator TO: Mayor and City CounciJ. SUB J: Staff Report 1. Review of past three months: I think we have made very significant gains in many areas of the City Administration. Some of these areas are as follows: Legislative Agenda - The initiating of a formal agenda is really ~Sucating the staff and clerical personal on City standards and procedures. Further, it's also making the Council and Planning Commission to'focus more on their m~n ordinances. b '-Budgeting and Acconnting-k- I thinkwe.-~ are makin~.~$ignifidant-: strides in this area. You now have the-Op&rational BudgeAwhich was completed on September 28, 1978.. I joined the City-on July 17, 1978, which didn'tallow for~ much time in budget preparation. .If you had been using the' States recommended procedures;~it'would-not ~ have been as difficult~ We had to revamp your whole budget format. You are only seeing the tip of the iceberg oft he work that is going into the revamping of your budget and accounting procedures. How- ever, as I complete the document, I will furnish you all with copies. c. 'Ten Year-~Capital~Improvement-Budget ...... This'I want~-to~commence..~ right after-We adopt;t he'Operational Budge%:for~4979T?.This wi-llTl require a tremendous, amount of, inpu~t-from, the-,Councit~;?lanning..~ Commission and Park Board. i The purposeo£-~ Capital-;Improvement-:' Budget is to coordinate:the fiscal.pl.anning to thephysical.-pl.an~2 ning which has not bee~done. F~ankly, you are goSng to,have some serious problems when you come under the State levy limitation ' law. This will occur when you prepare your 1981 budget. 2. Personnel: You are accomplishing a lot with few personnel but it will put a limitation on preparing for the future. It also will play havoc with work routines when employees take vacation. I am also looking at some innovative methods that may be used in one area. In regards to' the day to day work routin~, we are following the City's Personnel Policy. Hm~ever, as we develop the employees knowledge over broader areas, you will desire labor cost savings. I think we are arriving at those now but they are an abstract thing that I will only see. '- 3. Planning: The following'has been discussed in regards to Planning. a. Rnral Service Area ZoninR: Council discussed at their last regular meeting in regards to the Armstrong Case about doing away with the Rural Service Area Zoning designation or extending the Transitional Service Area to take in the Trott Brook whichis now located in the Rural Service Area.