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total $821,820. She indicated staff has developed a funding scenario for the costs associated <br />with the Design Development through Final Design Documents. The funding sources include: <br /> <br />$485,900 (2003 budget overage) <br />$330,000 (Equipment Fund transfer for items less than $5,000 in value) <br /> <br />Assistant City Administrator Nelson explained these funding sources will cover the costs of the <br />proposed design work with the exception of approximately $6,000. One additional design <br />expense that would be associated with the next phase would be fees for technology design for <br />data, voice, sound/camera, and security systems. Staff would propose to work closely with the <br />staff from QCTV and LOGIS for the bulk of this design work. Staff would propose the use of <br />outside consultants for the security system portion of the design. Staff anticipates the costs of <br />this additional consulting work to not exceed $50,000. Staff would propose that the additional <br />funds required above the available $815,900 be taken from the fixed asset fund by liquidating <br />assets associated with the City Hall facility, such as the parking lot done in 1990 and lower level <br />improvements done in 1982. <br /> <br />Mr. Baxley indicated the estimated costs include furniture as well. <br /> <br />Councihnember Strommen inquired about the previously approved amount. <br /> <br />Assistant City Administrator Nelson replied $188,000 was approved for the schematic design and <br />visioning work, which was basically for BKV and 3D/I time. <br /> <br />CouncJ hnember Kurak questioned if the fund at QCTV will cover the costs associated with this. <br /> <br />Assistant City Administrator Nelson replied she was informed by QCTV that the City's fund <br />does not have a requirement to be used for capital items and it could go towards design work. <br />Developing the bid spec might require something beyond what QCTV can provide. <br /> <br />Councihnember Kurak asked if equipment is being saved fi'om the Fire Station. <br /> <br />Assistant City Administrator Nelson replied staff will look into this, and QCTV can help with <br />that analysis. <br /> <br />Councihnember Elvig inquired about the estimate for the overall cost of the building. <br /> <br />Assistant City Administrator Nelson replied an estimate will be available in mid-August; 15.8 <br />million dollars has been budgeted for the total project at this point. <br /> <br />Mr. Baxley indicated part of this exercise is to make that number real, and the goal is to keep <br />tuning that down. They started out conservative with that number and the goal is to tighten the <br />design up without ever being in the position to need more. <br /> <br />Councihnember Elvig inquired about the architect fee. <br /> <br />City Council Work Session/June 29, 2004 <br /> Page 2 of 4 <br /> <br /> <br />