Agenda - Council Work Session - 02/28/2017

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7. Aid the City in transitioning to the new website including staff training and the production of a guidebook or instructions on changing/updating the website. The City intends to utilize staff across several departments to update the website. 8. Contain an option for companion, password -protected intranet website. 9. Suggest any additional features the respondent feels would improve the City website or the transition process. It is expected that the Contractor work with the City to develop a site that will best meet the needs of the City. 10. Suggest any third -party partners that the City should consider working with to provide additional services. This could include services, such as: web hosting, SMS services, other mass notifications, human resources software, and other services. The primary purpose of the website is as a communication tool between the City and outside citizens. In order to meet the needs of both, it is expected that the completed website would include each of the following components: • Allow residents to apply to rent meeting room space or park amenities online. Residents should be able to apply for a timeslot, and, once approved, pay for the space online. The City currently uses Exchange calendars to track parks and meeting rooms — the site should utilize these calendars [sync] to stay up-to-date. • Allow for a password -protected Intranet for City staff only. • The website should integrate with the City's Active Directory [LDAP] to allow approved users to perform edits and other administrative duties. This would also allow approved users to view the integrated Intranet page. • Ability to add and change items on the homepage, such as static images, themes, calendars, news items, and rotating banner images. • Integration with social networking websites, allowing City staff to update social media sites with the content management system. • Website reactive design for improved usability on mobile devices, including tablets & smart phones. • The ability to schedule content to unpublish after a given date, time, or time period. • A search function that allows the user to search the entire site or individual pages within the site from any page. • Live calendars with a listing of important dates and community events, which can be divided according to department or category. Integration with Exchange calendars desired to eliminate double entry in some scenarios. • Ability to create multiple separate news pages based on category and/or department. • Ability to post emergency notices on the website homepage, as well as send out email, text and social media notifications. • Ability to download applications necessary to view information (ex: Adobe Acrobat Reader.) • Ability to conduct online polls and surveys with responses in multiple formats using text boxes, radial buttons, and checkboxes. • A way for residents to subscribe to a mass email distribution list. The City currently uses third -party software and this relationship can be maintained.