Agenda - Council Work Session - 02/28/2017

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Qualifications Selection of a proposal for contract will be at the sole judgment of the City. Only those respondents meeting the following conditions, however, will be considered: • Respondent must demonstrate past success with website development. • Respondent must have specifically designed websites for government agencies, preferably municipalities, in the past. • Respondent must provide references for at least five (5) organizations, preferably municipalities. References must be organizations for which the respondent has developed a website that is currently in use. Fee and Award of Contract Proposal should include a total not -to -exceed contract proposal amount. Please be very explicit in listing and describing any services or items not covered in the proposal fee amount. Proposal fee should be broken down to include major fee categories, including reimbursable items. Upon selection, final contract amount will be subject to negotiation to determine exact scope of services to be provided. The final contract fee amount and a contract outlining all relevant terms shall be executed by both parties. Selection does not guarantee award of the contract. In the event the Contractor and the City fail to agree to a contract, the City will choose from remaining respondents or put out another Request for Proposals. The City reserves the right, at its sole discretion, to cancel or modify the RFP in part or in its entirety, or not to accept any or all proposals. The City will not reimburse respondents for any costs incurred in preparation or submission of the proposal. All proposals are made at the sole cost of the Respondent. Proposed fee should not include or consider the costs incurred in preparation of the proposal. Submission of proposal Proposals should be received at the address below before April 10, 2017. Late proposals will not be accepted. Proposals should be hand delivered or mailed. Emailed or faxed proposals will not be accepted. Respondents are to submit all materials together in a sealed packet and clearly mark on the outside of the package "Website Proposal." Mailing Address Ramsey City Hall 7550 Sunwood Drive NW Ramsey, MN 55303 Proposals are to be sent in duplicate (2 copies) and are to include the following: • Response to Scope of Work and Requirements outlined in this document. • A timeline indicating expected completion time of key steps and of the entire project from execution of contract agreement. Key steps should be briefly described. • Response to respondent questions.