Agenda - Council Work Session - 02/28/2017

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• Reference sheet. • Bid sheet with detailed fee breakdown. Proposals containing additional information or missing any contents listed in the RFP will not be accepted. If applicable, please provide explanation as to why submitted proposal deviates from that described in the RFP. The City reserves the right to request additional information from any respondent after submission of proposal including, but not limited to: additional design templates, clarification of submitted materials, interview requests, or to allow for corrections of misinformation or omitted information. The City reserves the right to change proposal submission requirements and to change the due date at any point during the RFP process, upon notification of all firms and individuals who have expressed to the City the intent to submit a proposal (collectively the "Expected Respondents"). It is the goal of the City to design a website which best meets the needs of residents, businesses, visitors, staff, and other stakeholders. Improvements or suggestions to any condition in the RFP are welcome and should be explained in the response. Requirements are somewhat flexible and could be altered given a better idea or method. By submitting the proposal the Respondent relinquishes all rights to submitted proposals or the ideas contained therein. The City reserves the right to retain all submitted proposals and to use any ideas in any proposal submitted, regardless of whether or not the proposal is selected. All material submitted in response to the RFP shall become property of the City and will not be returned. Prior to the execution of the agreement between the City and the Contractor, the contents of each proposal will remain confidential, to the extent permitted by law, and not made available to anyone except those involved in the selection process. V. Clarifications Any questions about requirements or any other instruction contained within or relating to the RFP should be directed to Jason Fredrickson, Information Technology Manager. Questions can be made through phone at 763.433.9827 or email at JFredrickson(Wci.ramsev.mn.us. All requests for clarification about any item contained or relating to the RFP should be made in writing or email. Any clarifications made in response to questions received will be faxed or sent via email to all expected respondents providing contact information and requesting the City do so, as appropriate and as judged necessary at the discretion of the City. Anyone planning to submit a proposal should contact the City contact listed above to convey such intent by March 15, 2017. The deadline for requesting clarification is seven (7) days prior to the due date for proposals.