Agenda - Council Work Session - 02/28/2017

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VI. Selection Process Selection of proposals will be at the sole judgment of the City. The City will consider all parts of the proposal collectively, but place an emphasis on facility reservation, form creation, online payments, prior experience, and cost in the selection process. The selection process may include an interview session tentatively scheduled for April 13-17, 2017. The City will select the respondent that, in the sole judgment of the City, best satisfies the requirements in the RFP, the expectations of the City, and can do so at the best value to the City. Selection may not be the proposal with the lowest cost. Respondents may not contest for any reason the selection of the City. Selection does not guarantee a contract. After selection, the Contractor and City will discuss and agree on final scope of work, the final contract amount, and terms of the Contract. If the Contractor and City fail to reach an agreement, the City is free to select from remaining available respondents, cancel the RFP, or issue additional Request for Proposals. VII. Contract and Completed Website The Contract between the Contractor and the City will include provisions indicating compensation schedule, as well as a timeline for completion of and transition to the new website. The City will retain the right of approval for all work done in designing the website. It is the expectation and desire of the City to transition to the new website within the year 2017. The contract will be for the design and implementation of the City website and will include no guarantee or intent to contract for future services. Upon completion of the contract all content, site design, site templates, and any other item or idea used in the completed website or contained therein will become property of the City. Contractor will relinquish all rights to the website and the City will have sole control over website design, content, and appearance. VIII. Insurance Requirements The City requires respondents to hold the following insurance coverage: • $1.5 million General Liability Coverage • $1.5 million Professional Liability Coverage, also called Errors and Omissions (This is not to be confused with General Liability Coverage) • Workers Compensation $1.5 million Employers Liability (for any work to be performed at City Hall offices) Appendix A Respondent Questions: 1) Describe your organization's experience in developing websites. Note any experience with design and development for municipal corporations. Also, comment on the overall history of the organization. 2) Describe different services offered by your organization and the approximate share of business devoted to web design.