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Types of Purchases Prohibited <br /> Use of a city credit card is prohibited for the following purchases: <br /> 1. Personal purchases of any kind <br /> 2. Alcoholic Purchases of any kind <br /> If a city employee makes a purchase by credit card that is inconsistent with this policy and/or is not approved by <br /> the Council, the employee is personally liable for the amount of the purchase. <br /> Procedures and Documentation <br /> Finance will receive the monthly bill and respective cardholder will receive a copy of the monthly statement of <br /> charges. The cardholder is responsible for obtaining and attaching detailed invoices and receipts for all charges on <br /> the statement and provide a public purpose/description of the expense and submit all of the documentation to the <br /> department director or designee by the due date. Payment will be made if the billing matches all completed credit <br /> card invoices and receipts. <br /> 4.9 Public Purpose Expenditures <br /> Pursuant to the statutes and laws of the State of Minnesota which regulate the expenditure of public funds for <br /> public purposes, The Ramsey City Council believes it is necessary and appropriate to provide assistance and <br /> guidelines to the officials, employees, and representatives of Ramsey to aid in the determination of when public <br /> funds may be spent for a public purpose. <br /> To provide that assistance and guidance the Ramsey City Council adopted Resolution 906-11-369 Discretionary <br /> Expenditures Policy that outlined the following items that are deemed to meet the City Council definition of public <br /> purpose expenditures: <br /> Meals and Refreshments: <br /> 1. Meals are allowed as part of a city business meeting in which the character of the meeting would involve <br /> predominantly non-city employees. <br /> 2. When they are part of a breakfast/lunch/dinner meeting for official city business when it is the only <br /> practical time to meet and when it involves non-city employee participants (i.e. business developers or <br /> business representatives). Only the expenses incurred by city employee(s)may be reimbursed. The City <br /> Administrator is allowed some discretion regarding expenditures for meals as per the personnel policy. <br /> 3. When they are part of the structured agenda for an offsite conference, workshop, seminar, training session, <br /> or meeting in which the City Administrator or a department director has authorized the employee to attend <br /> for training and development purposes (this does not include routine staff meetings). <br /> 4. All meetings shall be scheduled to minimized inclusion of meals. At meetings of a minimum length of five <br /> hours consisting primarily of city employees when the refreshment and/or meals are an integral part of the <br /> event and are necessary to sustain the flow of the meeting, and if the meeting is one of the following: <br /> a. A department-wide annual staff meeting for employees; or <br /> b. A non-routine organization-wide staff meeting for all managers and/or supervisors; or <br /> 5. During official meetings of the City Council <br /> 6. A dinner meal for staff during performance of election-related duties on Election Day. <br /> Recognition Events/Purchases: <br /> 1. The City Administrator may authorize modest expenditures for food and refreshments for the following <br /> employee events, each of which shall not take place more than once per year: <br /> a. Annual Employee Breakfast <br /> b. Annual Employee Luncheon <br /> c. Other Recognition Events that may arise. <br /> 6 <br />