Agenda - Council Work Session - 04/11/2017

Home

Special Events: 1. Special events such as Happy Days,National Night Out,the Volunteer Recognition event and other events that involve or invite participation by the general public. These events and any city expenditures for them require prior specific approval by the City Council and also include city expenditures for participation fees, donated gifts, door prizes, etc. Community and Business Relations: 1. The City recognizes the importance of establishing and maintaining a positive image with the business and civic community. Participation in certain periodic or annual events is a necessity to maintain a positive image. Annual dinners or galas, or golf tournaments that are sponsored by an organization that the City has a business or community relationship with are examples of business and civic community events (i.e. Chambers of Commerce and other community partners). a. The City Administrator will coordinate participation at such events to ensure representation and ensure that duplication is avoided for purposes of cost containment. b. The City Administrator will review on an annual or semi-annual basis upcoming events to discuss attendance and representation at business and community events. c. The City Council will annually establish a maximum amount of community and business relation expenses by an affirmative approval. Alcoholic Beverages: 1. The purchase of alcoholic beverages is not allowed. Clothing and other Sundry Items: 1. Employees may receive T-shirts, and other sundry items of nominal value ($5.00)when these items are made available to the general public or if these items are determined by the City Administrator to be important to the successful involvement of employees in special city-sponsored or city-supported sponsored events (i.e.National Nite Out, Happy Days, etc.). Employees may be supplied with uniforms, clothing, boots and other gear necessary for the performance of their job as per the City of Ramsey Personnel Policy or applicable labor agreements. Section 5: Payment The City of Ramsey uses various processes in making payments for goods and services. 5.1 Standard Purchase Orders Purchase orders are used when required by the vendor to acknowledge the City's request for goods and services. A copy of the purchase order will be sent to the vendor when requested. • Obtain purchase order numbers from Finance Department. • The completed purchase order will be attached when invoice is received and submitted to respective department to authorize payment. 7