Agenda - Council - 05/23/2017 - Laserfiche WebLink

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A great deal of planning must occur to ensure that the proposed projects are developed into designs that meet the needs and requirements of all involved parties. Preliminary discussions with the appropriate MnDOT Area Manager or Engineer and the Metro Cooperative Agreements Program staff are an essential part of this planning. The Municipal Agreement Program — Planning and Programming Guide (Red Book) provides useful information regarding the Municipal Agreement process and submittal requirements. It is posted on the Metro State Aid website, Cooperative Agreement page: http://www.aor.stale.mrn.us;rroecro/staLeaua/coouerai.ntrruu. That website also has a link to the Plan Preparation, Design and Construction Guide (Green Book) which provides required information needed during the design phase. Please note that the following schedule has been established to allow Local Agencies whose projects are selected the opportunity to complete surveying, wetland identification or other preliminary design activities before winter sets in, and to allow projects to be let in the proper fiscal year. The anticipated submittal, evaluation and selection process and schedule is: Anticipated Dates • The Local Agency prepares the application submittal package. The contents of the application are identified later in Appendix A. Due date: June 7. 2017 • MnDOT Metro District Functional Areas review the application packets and provide comments to Cooperative Agreement Program staff. (June 8 - July 11) • Cooperative Agreement Program staff compiles comments and send them to Local Agencies. Sent out: July 19, 2017 • Local agencies have the opportunity to draft a response to MnDOT review comments or to make adjustments to the submittal packets. Returned by: Aug. 8, 2017 • Review packets sent to selection committee. (Selection committee typically consists of four representatives from Metro State Aid Cities, a representative from a Metro County and Metro State Aid staff.) • Committee meets, projects selected and announced soon afterwards. Mid - late Sept., 2017 Funds for selected projects will become available July 1, 2018. Projects must be let by June 30, 2019. Attached is a list of what should be included in the proposal packet. Please submit 7 paper copies of each item and either provide an electronic version of the package or a link on a website to an electronic version. Portable Document Format (.pdf) is preferred. Please submit all application packages to me no later than Wednesday. June 7. 2017. For questions regarding the Municipal Agreement Program, please contact me at 651-234-7776. We look forward to working with you. Metro Municipal Agreement Program - Solicitation of Projects 2