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m Fiscal Year 2019 Metro Municipal Agreement Program Appendix A Proposal Packet Requirements The following items need to be included in the submittal package, please submit 7 paper copies of each item and either provide an electronic version of the package or a link on a website to an electronic version. Portable Document Format (.pdf) is preferred. The Municipal Agreement Program— Planning and Programming Guide (Red Book) provides useful information regarding the Municipal Agreement process and submittal requirements. It is posted on the Metro State Aid website, Cooperative Agreement page: http://www.dot.state.mn.us/metro/stateaid/cooperat.html. 1. Request letter from the local agency describing the project and requesting funding from the Municipal Agreement Program. The request letter should include: o Contact information, name, title, email, phone and address for both the person submitting the application and, if different, the person available to answer any questions about the project o Reasons for the project o A summary of total proposed costs and requested amount of MnDOT funding o The Trunk Highway and local roadway benefit(s) o Whether there is an opportunity to advance the work, if it is possible to leverage local and/or private funding, and other information as applicable This letter will be used as a project summary and quick reference during the actual selection process. 2. A geometric layout or concept sketch of the proposed project. The more detailed and complete the layout or sketch is, the easier it will be for the review committee to understand the proposed project and related benefits when it comes to ranking proposals. During design, a MnDOT staff approved layout may be required as part of the project development depending on the type and complexity of project. Layout criteria can be found at http://dotapp7.dot.state.mn.us/edms/download?docld=636152. Consideration should be given to starting the layout development and approval process prior to project selection due to the time required for review and approval. 3. A drawing of the existing conditions. This way the committee can clearly compare the proposed improvements to existing conditions. 4. Cost estimate. This should include the total project cost, including estimated design costs, estimated right-of-way costs, the contribution from any partners, and the amount requested from the Municipal Agreement Program. 5. A signed Local Agency Resolution stating that the local agency is requesting funding from MnDOT through the Municipal Agreement Program and if funding is provided, the local agency will complete the project. This document must include the appropriate signatures, seals etc. If the project is already part of an approved 5- A-1