Resolution - #17-05-121 - 05/23/2017

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overlaid per the 2017 - 2026 CIP. Staff identified two companies that provide ground penetrating radar services for the purpose of evaluating pavement sections; Braun Intertec Corporation and American Engineering Testing, Inc. Requests for Proposals were submitted to both companies on May 5th, and both firms submitted proposals on May 16th. Due to staffs unfamiliarity with this technology the proposals broke costs out into two phases. Phase 1 includes 9.2 miles of streets proposed to be reconstructed and/or milled and overlaid in 2018 and 2019, the last 2 years remaining in the current 5 -year Street Reconstruction and Overlay Program bond issue. Phase 2 includes 23.5 miles of streets proposed to be reconstructed and/or milled and overlaid from 2020 to 2024, the next 5 years in the current 10 -year CIP. Quotes received from each firm for the Phase 1 and Phase 2 evaluations are shown below. Contractor Phase 1 Quote Phase 2 Quote Total Quote Braun Intertec Corp. $7,795 $10,290 $18,085 American Engineering Testing, Inc. $7,450 $15,800 $23,250 Braun lntertec's total quote for both phases is the lowest. Based on the submitted quotes staff recommends proceeding with both phases of pavement evaluations as this will allow the City to most cost-effectively evaluate the existing pavement sections of all streets identified for street reconstruction and mill & overlay improvements in the 2017 — 2026 Capital Improvement Program. This will benefit the City significantly by verifying the existing pavement section designs on all proposed street reconstruction and mill & overlay improvements proposed over the next 10 years. The Contractor is required to maintain minimum insurance coverages, and all work shall be carried out during normal working hours from 7:00 a.m. to 10:00 p.m., Monday through Saturday, in accordance with City ordinances. The Contractor shall complete their work by August 11, 2017, which will allow staff to complete Feasibility Reports for all 2018 street reconstruction and mill and overlay projects by September so plans can be prepared and bids can be solicited for this work in a timely manner. Notification: No notifications are required with this case. Observations/Alternatives: Alternative #1 - Motion to adopt Resolution #17-05-121 accepting quotes and awarding a contract for Improvement Project #17-11, Ground Penetrating Radar Pavement Evaluations for 2017 - 2026 CIP Reconstruction and Overlay Improvements. Alternative #2 - Motion denying adoption of Resolution #17-05-121 at this time. Funding Source: Funding for this work is proposed to come from the $500,000 budgeted for annual street Crackseal and sealcoat improvements. On May 16th, the Public Works Committee recommended City Council approval of using up to $35,000 of this budget amount for this purpose. Recommendation: City staff recommends Alternative #1. Action: Adopt Resolution #17-05-121 accepting quotes and awarding a contract for Improvement Project #17-11, Ground Penetrating Radar Pavement Evaluations for 2017 - 2026 CIP Reconstruction and Overlay Improvements.