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base -*/lo <br />REQUEST AUTHORIZATION TO UTILIZE COUNCIL CONTINGENCY <br />FUNDS TO PURCHASE AND INSTALL WORKSTATIONS <br />AND FLAT FILES AT CITY HALL <br />By: Heidi A. Nelson, Asst. City Administrator <br />Background: <br />Due to the addition of several positions that will office out of City Hall, staff has <br />solicited a proposal from Intereum, Inc. for additional work stations for the Human <br />Resources Technician, Engineering Technician and an additional position in Finance. <br />The proposal is available at City Hall for your review and this request reflects an amount <br />of not to exceed $1.5,500. The proposal includes the addition of four fully equipped <br />workstations and 3 additional flat files for Engineering for storage of plans. <br />The new HR Technician position is included in the 2005 budget, but was <br />authorized to be hired at the end of 2004 to assist with recruitment and the impending <br />leave of the HR Manager, The Engineering Technician has been on board since early <br />spring; however a workstation was never created in the Engineering Department because <br />the majority of his work was in the field for the summer months. During the winter <br />months, the Engineering Technician positions work in the office on mapping and CAD <br />projects necessitating a workstation for this employee. The new Finance staff member is <br />part of the 2005 preliminary budget and with the approval of the 2005 budget, will be <br />recruited for in early 2005. With these additional work stations, we will be at full <br />capacity & very tight on the main floor of City Hall. Any additional positions added at <br />City Hall may require a Department to relocate to the lower level of City Hall. <br />Staff Recommendation: <br />Authorize the use of Council Contingency funds for four workstations and flat files for <br />Engineering at City Hall in an amount not to exceed $15,500. <br />Council Action: <br />Approve resolution no. 04-11-XX, Authorizing the use of Council Contingency funds in <br />an amount not to exceed $15,500 for the purchase and installation of workstations and <br />flat files at City Hall. <br />Reviewed by: <br />City Administrator <br />Finance Officer <br />CC: 11 /09/2004 <br />