Agenda - Council - 07/25/2017 - Laserfiche WebLink

Home

Observations: The proposed project schedule is as follows: • July 25th — Council accepts bids and awards contract • August 7th — Begin construction • August 30th — Complete construction Striping improvements on Sunwood Drive, east of Rhinestone Street and west of Zeolite Street, are proposed to be completed as part of the 2017 Crackseal and Sealcoat Improvements project. That work will be complete before September so all striping improvements on Sunwood Drive between Armstrong Boulevard and Ramsey Boulevard will be complete before any Happy Days events begin. Alternatives: Alternative # 1 — Motion to adopt Resolution # 17-07-181 accepting Bids and awarding Contract for Improvement Project #17-04, Sunwood Drive Striping Improvements. Alternative #2 — Motion to deny adoption of Resolution # 17-07-181 at this time. Funding Source: The engineer's estimate for construction costs is $16,842.10. Total project costs, including 23% indirect costs, is $20,715.78. Funding for the proposed improvements is proposed through the Public Improvement Revolving Fund, which has a fund balance of approximately $4,000,000. On June 27, 2017, the City Council approved plans and specifications and authorized advertising for bids. Bids were advertised on June 30 and July 7, 2017. On July 21, 2017, three (3) sealed bids were received and were publicly opened and read aloud. The bids were checked for errors and omissions, and were tabulated. All bids were found to comply with the advertisement for bids, and no adjustments were required. A summary of the bids is included below and in the attached resolution. CONTRACTOR TOTAL BID AAA Striping $11,836.25 Century Fence $20,160.95 Warning Lites $41,160.33 Engineer's Estimate $17,131.30 The bid of AAA Striping of St. Michael, Minnesota, in the amount of $17,131.30 for the total bid for construction of said improvements in accordance with the approved plans and specifications and advertisement for bids, is the lowest responsible bidder. Their bid is $5,295.05, or 31%, less than the engineer's estimate. Following award of contract, staff will issue a Notice of Award to AAA Striping to initiate execution of a contract and issuance of the required bonds and insurance. The City Attorney will verify that the contract, bonds, and insurance are in proper legal form prior to execution of the contract. Once a contract is executed, staff will issue a Notice to Proceed and construction may then begin. A preconstruction meeting will also be conducted before construction begins. Staff will then update the City's website to inform the public about the proposed improvements, and to relay other project information based on the Contractors input at the preconstruction meeting. Recommendation: Action: