Agenda - Council Work Session - 08/22/2017

Home

For purposes of this Policy , the term "relative" includes all of the following individuals: spouses, domestic -partners -in -fact, parents, children, children's spouses or children's domestic -partners -in - fact, siblings, spouses or domestic -partners -in -fact of siblings, aunts, uncles, first cousins, step- parents and step -children. ["Domestic -partner -in -fact" is used with respect to those designated as the intended life partner of an individual or otherwise identified as being related to that individual through intended long term ties of love, affection, responsibility, and commitment common to those undertaken in marriages recognized by the State, regardless of whether such relationship is defined by or otherwise recognized by any governmental authority.] For purposes of this Policy, a "material financial interest" exists when an individual or their relative has rights (whether or not yet vested) to be paid compensation, employee or retiree benefits, dividends, or profit-sharing, or to have their expenses reimbursed or obligations or other liabilities repaid, etc. The term is intended to include any and all remunerative expectations. The City's elected officials, appointed commissioners, staff, and consultants, shall neither solicit nor accept gratuities, favors, or anything of monetary value from contractors, donors, grantees or parties to sub -agreements, with the exception that unsolicited gifts, such as trinkets or mementos costing $5.00 or less, not given regularly may be accepted. When there is any doubt as to whether a conflict exists, either pursuant to this Policy or under applicable law, the matter shall be resolved by the City Attorney. Procedure When Appointed Officials have a Conflict When conflicts arise, the interested appointed official must: 1. Prepare a written statement or make a verbal announcement at the applicable public meeting describing the matter requiring action or decision and the nature of the potential conflict of interest. a. Deliver a copy of the notice to the chair of that board, commission or committee. If the chair has the conflict, notice should go to the appointing authority - the city council. Procedure when Elected Officials have a Conflict When conflicts arise, the interested elected official must: 2. Prepare a written statement or make a verbal announcement at the applicable public meeting describing the matter requiring action or decision and the nature of the potential conflict of interest. a. Deliver a copy of the notice to the presiding officer (typically the mayor) b. If the mayor has the conflict, notice should go to the acting presiding officer. Procedure When Staff have a Conflict 1. Each staff member has a duty to disclose to the City Administrator, Finance Director and/or Human Resources Manager of the City the material facts of any proposed transaction of the City in which such person has any conflict(s) identified by this Policy. 2. The disclosure required under 1 (above) is to be made immediately, and to the extent possible, before any consideration of such proposed transaction by the City. If a staff member does not recognize the existence of a conflict prior to a decision regarding the transaction, the staff member has a duty to disclose the material facts 471Page