Agenda - Council - 09/12/2017 - Laserfiche WebLink

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and whether they would do it again if the opportunity arose. Both communities were generally supportive of the program outcomes noting that some of the project results were equal to or exceeded work they had received from consultants. However, both communities identified staff time commitment as a challenge. The RCP program recommends that each project lead should plan for an average of 2-4 hours per week on their project(s) over the course of the twelve (12) month program and the overall program coordinator should plan for an average of 5-7 hours per week over the course of the program. The overall Program Manager would be the Community Development Director, with individual Project Managers including the City Planner and other key Staff based on the individual project. There is a financial commitment required of the Partner Community, which is based on the number of projects proposed (for base payment) and actual number of projects successfully matched with a course or courses. Communities must proposed between ten (10) and thirty (30) projects; the base fee for ten to twenty (10-20) projects is $40,000.00 and for twenty-one to thirty (21-30) projects, the base fee is $80,000.00. In addition to the base fee, for each successfully matched project with a course or courses, there is an additional $2,000.00 fee. So, for ten to twenty (10-20) projects, the total program cost could be up to $80,000.00 and for twenty-one to thirty (21-30) projects, the total program cost could be up to $120,000.00 (Staff would not recommend participation at this commitment level). Payment can be made in two (2) lump sum payments, the first due in fiscal year 2017 and the second due in fiscal year 2018. Staff would plan for a total commitment of $60,000 to $80,000 based on the City's potential project list, divided over two (2) fiscal years ($30,000 to $40,000 per year). Staff would recommend existing budget requests/forecasts for professional services (no impact to proposed 2017 General Fund Budget Request). Funding Source: Funding for this program would be through the existing 2017 General Fund Budget ($40,000) as well as the 2018 General Fund Budget ($40,000). Budget dollars are available in various Professional Service Line Items per Department and an appropriate use of these funds. Recommendation: Staff recommends authorization of the final application for the Resilient Communities Program. Action: Motion to adopt Resolution #17-02-048 authorizing a final application to the Resilient Communities Program. Project Descriptions Resolution # 17-02-048 Program Background Attachments Form Review Inbox Reviewed By Date Kurt Ulrich Kurt Ulrich 02/09/2017 03:24 PM Form Started By: Tim Gladhill Started On: 02/03/2017 02:43 PM Final Approval Date: 02/09/2017