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C Exhibit A.1 for Ramsey, MN <br />Addendum 1 to Exhibit A.1 - Project Development Division of Work <br />Kick -Off: Within 1 week of signing <br />Deliverable: Project Timeline, training jump start information, online forms, kick-off meeting <br />CivicPlus will: <br />• assign a project manager to this project <br />• conduct a Project Kick-off to review awarded <br />contract <br />• establish communication plan for the duration of the <br />project effort <br />• work with Client to identify all key internal and <br />external project stakeholders <br />• develop project timeline <br />• provide access to CivicPlus University (online <br />training manuals, videos and other resources) for the <br />Client staff <br />Client will: <br />• complete the following prior to Phase 1: Website <br />Optimization Form, Content Form, and DNS Worksheet <br />• review and approve of project timeline within 5 <br />business days <br />• attend a kick-off meeting with key stakeholders or <br />decision makers <br />• if modifications are required after the review of the <br />initial project timeline, Client has 10 business days to <br />address the modifications and come to a consensus <br />• approve the project timeline (limited to two reviews) <br />prior to proceeding with the project <br />• update the current primary live website content and <br />delete any pages from the website that are no longer <br />wanted or needed <br />Phase 1: Website Optimization: 4-6 Weeks from completion of previous phase <br />Deliverable: Website Optimization Meeting <br />CivicPlus will: <br />• communicate status to Client, key stakeholders and <br />personnel via emails or phone calls as needed <br />• review the goals and expectations submitted on the <br />forms Client completed to ensure Client needs are <br />clearly understood <br />• gather preliminary design data for use <br />Client will provide: <br />statistics from the current website from the past 12 <br />months (optional) <br />pictures to be used in the overall design of the new <br />website <br />a list of all divisions and/or departments within the <br />organization <br />a list of third -party and in-house developed applications <br />presently being utilized on the current website <br />a site map or outline of the current website's <br />navigational structure if possible <br />a list of any content on the current primary website that <br />must remain as is (verbatim) because of legal <br />requirements <br />Phase 2: Website Layout: 3-5 Weeks from completion of previous phase <br />Deliverable: Website grayscale layout and mood board color pallet presentation <br />CivicPlus will: Client will: <br />• present one custom layout in grayscale form and one <br />mood board color palette based on the goals <br />determined in the previous phase. The presented <br />layout will show the placement of the navigation, <br />graphic button and feature areas. The mood board <br />will reflect the color and imagery that will represent <br />the tone of the design <br />• begin development of the website design upon layout <br />and mood board approval <br />• approve one layout and the mood board <br />• review marketing packet material and guidelines <br />• Website Layout billing milestone complete <br />CivicPlus • 302 S. 4th Street, Suite 500 • Manhattan, KS 66502 • www.CivicPlus.com <br />Toll Free 888-228-2233 • Accounting Ext. 291 • Support Ext. 307 • Fax 785-587-8951 <br />Exhibit A.1 Page 3 of 6 <br />V. PD 06.01.2015-0048 <br />