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After the proposals are opened, the citY governing body will consider the <br />proposals and will award the bid to the lowest responsible bidder, or reject ail <br />proposals. If the proposal contains a goal for Disadvantaged Business Enterprises, <br />the City will not award the bid until it has received certification of the <br />Disadvantaged Business Enterprise participation from the Mn/DOT Equal <br />Employment Opportunity Office. <br /> <br />This written consent will in no way relieve the City from its primary <br />responsibility for performance of the work. Subcontractor agreements must <br />contain all appropriate terms and conditions of this agreement. <br /> <br />E. CONTRACT ADMINISTRATION. <br /> <br />The City will request approval from Mn/DOT for ail costs in excess of the amount <br />of federal funds previously approved for the Project prior to incurring such costs. <br />Failure to obtain such approval may result in such costs being disallowed for <br />reimbursement. <br /> <br />The City will prepare reports, keep records, and perform work so as to enable <br />Mn/DOT to collect the federal aid sought by the City. The City will retain all <br />records and reports in accordance with Mn/DOT's record retention schedule for <br />federal aid projects. <br /> <br />3. Upon completion of the Project, the Project Engineer will determine whether the <br /> work will be accepted. <br /> <br />PAYMENTS. <br /> <br />The entire cost of the Project is to be paid frOm federai funds made available by <br />the FHWA and by other funds provided by the City. The City will pay any part of" <br />the cost or expense of the Project that is not paid by federal funds. <br /> <br />The City may request partial payments not more than once each thirty (30) days. <br />The Project Engineer will certifY each partial payment. <br /> <br />The invoice and supplements thereto, will contain all details that may be <br />necessary for a proper audit. Such details will consist of at least t-he following: . <br /> <br /> (a) A breakdown of labor by individual, classification, dates and hours <br /> worked times the applicable rate to arrive at a total dollar amount <br /> for each individual. <br /> <br />(b) The labor additive shall be applied to total labor dollars. <br /> <br />(c) <br /> <br />The equipment Charges shall be broken down by type of equipment <br />times the applicable rate and dates used to arrive at total equipment <br />charges. <br /> <br />(d) A detailed breakdown of outside services used' and supporting <br /> <br /> (Mn/DOT Agreement No. 87240) <br />Page 4 <br /> <br /> <br />