Minutes - Council - 10/24/2017 - Laserfiche WebLink

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City Engineer Westby stated that fund is used for unfunded or unexpected projects and therefore this would be a typical use. Councilmember Kuzma asked the balance of the fund. City Engineer Westby stated that he was not certain of the balance but noted that the balance is substantial, estimating over $500,000. Councilmember Riley asked how the price of $1 per square foot was determined and whether that was included in the projected estimate for the project. City Engineer Westby stated that is the high-end that the City would pay for easement and therefore staff would hope the easement cost would be less than that cost. He stated that the higher-end limit was included for proposed Council action in order to keep the project moving along but again hoped that the negotiation would come in lower. Mayor Strommen provided the opportunity for the Schmitz's to speak and they declined. She referenced the counter-offers made by the Schmitz's and the cost change that would occur if the December 31' timeline is exceeded. She believed that the language of the motion should be clear to identify that timeline and noted that if the project is not complete by December 31St, the case should return to the Council. Motion by Councilmember Johns, seconded by Councilmember LeTourneau, to Adopt Resolution #17-10-274 Accepting Quotes and Awarding Contract for Improvement Project #17- 13, Potassium Street Cul-De-Sac Improvements contingent upon staff obtaining an easement, for the proposed cul-de-sac, from Shade Tree Communities LLC, in an amount not to exceed $1 per square foot and authorize staff to enter into a settlement agreement with the Schmitz's that in consider of an $8,050 contribution, the City will proceed with the project, retain any necessary easements upon the Schmitz's property, and negotiate a reasonable time for completion of December 31, 2017 (if not complete by that date the case shall return to the Council), subject to the review and approval of the City Attorney. Motion carried. Voting Yes: Mayor Strommen, Councilmembers Johns, LeTourneau, Kuzma, Riley, and Shryock. Voting No: None. . . • • • • • (Item removed from the agenda) . D • •• • • . . . . . . . - •• • 16; • • • ! • •• • • - (Item moved to be considered following 7.06) 7.04: Consider Adoption of Resolution #17-10-271 Accepting Feasibility Report and Ordering Public Hearing for Improvement Project #18-00, Stanhope Terrace Street Reconstructions City Council/October 24, 2017 Page 6 of 16